Construction Office & Project Administration Specialist

Shimmick Corporation; Richmond (CA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Multiple medical plans (including $0‑P

dental, vision, and HSA options

100% employer-paid life insurance

Short-term and long-term disability

401(k) plan with company match

Paid holidays and PTO/Volunteer Time

Job summary

Shimmick via our subsidiary Axia Electric is seeking an experienced Office Management Specialist to support our Northwest division in Richmond, CA. The role provides onsite day-to-day support to keep Bay Area projects running smoothly.

Responsibilities include payroll processing, document control in CMiC, and coordination with subcontractors, vendors, and the corporate office. A high school diploma with 2+ years of relevant experience is required, with payroll and construction site experience

Qualifications

• High school diploma or equivalent plus 2 years of relevant experience.
• Payroll experience preferred.
• Construction site experience preferred.
• Pre-employment substance abuse test required.

Responsibilities

• Processing, coordination, and management of UnionPayroll for project(s).
• Prepare, analyze, and transmit Certified Payroll and any/all reporting documents per project and contract specifications.
• Document Control for project through CMiC software.
• Provide support in accounting and project management modules in CMiC.
• Provide support for invoicing; pay applications; waivers.
• Coordination with subcontractors.
• Management of project insurance requirements with subcontractors and vendors.
• Process New Hires (Craft and Salaried) – Paperwork, training videos, drug testing.
• Coordinate and manage month-end close with corporate office to provide timely and accurate reporting for project.
• Manage project office facilities.
• Stock and inventory control for office-related equipment and products.
• Coordinate Verizon and Sprint cell/radio use for project.

Education

Highschool diploma or equivalent + 2 years of relevant experience

Job description

Shimmick via our subsidiary Axia Electric is seeking an experienced Office Management Specialist to support our Northwest division in Richmond, CA. The role provides onsite day-to-day support to keep Bay Area projects running smoothly.

Responsibilities include payroll processing, document control in CMiC, and coordination with subcontractors, vendors, and the corporate office. A high school diploma with 2+ years of relevant experience is required, with payroll and construction site experience