Office Management Specialist

Shimmick; San Jose (CA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision

401(k) match

Paid time off

Life insurance

Disability coverage

Volunteer time off

Job summary

Shimmick Construction is seeking an experienced Office Management Specialist to support a San Jose project onsite. You will handle payroll processing, document control in CMiC, and general project administration to keep operations running smoothly.

The role requires a high school diploma with relevant experience; payroll and construction-site exposure are preferred. Benefits include comprehensive health plans and a 401(k) with company match. This is a full-time, on-site position in San Jose, CA.

Qualifications

• High school diploma or equivalent with 2 years relevant experience.
• Proficiency with CMiC or similar construction management software.
• Experience with payroll reporting and administration is a plus.

Responsibilities

• Process, coordinate, and manage Union Payroll for project(s).
• Prepare, analyze, and transmit Certified Payroll and reporting documents per project specifications.
• Document Control for project through CMiC software.
• Support accounting and project management modules in CMiC.
• Assist with invoicing, pay applications, and waivers.
• Coordinate with subcontractors and manage project insurance with vendors.
• Process new hires (craft and salaried) including paperwork and training.

Skills

Payroll experience

Construction site experience

Education

Highschool diploma or equivalent

Job description

Overview

Shimmick Construction is seeing an experienced Office Management Specialist to support a project in San Jose, CA. This role will provide onsite day-to-day support to keep the project running smoothly.

Backed by over 100 years of expertise and driven by innovation and an entrepreneurial spirit, Shimmick is one of the most dynamic infrastructure builders in the industry. With market leadership in water resources, sustainable transportation, and complex electrical construction, we’re well-positioned to lead during a time of rapid change. As project delivery models, regulatory frameworks, supply chains, and technology continue to evolve, our ability to stay flexible and agile in our construction approach is essential to our success.

Responsibilities

The responsibilities of this position include, but are not limited to the following:

• Processing, coordination, and management of UnionPayroll for project(s).

• Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.

• Document Control for project through CMiC software.

• Provide support in accounting and project management modules in CMiC.

• Provide support for invoicing; pay applications; waivers.

• Coordination with subcontractors.

• Management of project insurance requirements with subcontractors and vendors.

• Process New Hires (Craft and Salaried) – Paperwork,training videos, drug testing.

• Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.

• Manage project office facilities.

• Stock and inventory control for office-related quipment and products.

• Coordinate Verizon and Sprint cell/radio use for project.

Qualifications

Minimum Requirements:

• Highschool diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications:

• Payroll experience.
• Construction site experience.

Additional Information

• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• This position does not include sponsorship for United States work authorization.
• Relocation benefits are not available for this position.

The salary range for this position is between $32.00 - $36.00 per hour depending on experience and/or education.

Shimmick offers a comprehensive and competitive benefits package designed to support your health, well-being, and financial future. Employees can choose from multiple medical plans, including a $0 premium option, with dental, vision, and HSA options available. We provide 100% employer-paid life insurance, short-term and long-term disability coverage, and a 401(k) plan with a company match. Our paid time off program includes paid holidays, and Volunteer Time Off in addition to PTO days. Additional benefits include flexible spending accounts, and voluntary coverages such as pet insurance, legal, and identity theft protection.

AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Locations

US-CA-San Jose

ID

2026-3052

Category

Administrative/Clerical

Type

Full Time