Office Management Specialist

Shimmick Corporation; Seattle (WA); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Job summary

Shimmick Construction is seeking an experienced Office Management Specialist to support the Port of Seattle Shore Power Project in Seattle, WA. This role provides onsite day-to-day support to keep the project running smoothly.

The position involves processing payroll, document control in CMiC, and coordinating with subcontractors, with a focus on accurate reporting and efficient project administration.

Qualifications

• Highschool diploma or equivalent plus 2 years of relevant experience or demonstrated equivalency of experience and/or education.
• Payroll experience preferred for this role.
• Construction site experience is a plus.

Responsibilities

• Processing, coordination, and management of UnionPayroll for project(s).
• Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
• Document Control for project through CMiC software.
• Provide support in accounting and project management modules in CMiC.
• Provide support for invoicing; pay applications; waivers.
• Coordination with subcontractors.
• Management of project insurance requirements with subcontractors and vendors.
• Process New Hires (Craft and Salaried) – Paperwork, training videos, drug testing.
• Coordinate and manage month-end close with corporate office in order to provide timely and accurate reporting for project.
• Manage project office facilities; stock and inventory control for office-related equipment and products.
• Coordinate Verizon and Sprint cell/radio use for project.

Skills

Payroll experience

Coordinating subcontractors

Office administration

Education

Highschool diploma or equivalent

Tools

CMiC

Job description

Shimmick Construction is seeking an experienced Office Management Specialist to support the Port of Seattle Shore Power Project in Seattle, WA. This role will provide onsite day-to-day support to keep the project running smoothly.

Backed by over 100 years of expertise and driven by innovation and an entrepreneurial spirit, Shimmick is one of the most dynamic infrastructure builders in the industry. With market leadership in water resources, sustainable transportation, and complex electrical construction, we’re well-positioned to lead during a time of rapid change. As project delivery models, regulatory frameworks, supply chains, and technology continue to evolve, our ability to stay flexible and agile in our construction approach is essential to our success.

Axia Electric, LLC

Since the early 1990s, Shimmick has been self-performing electrical scopes for infrastructure projects. In 2025 the Electrical Division rebranded to Axia Electric, a subsidiary to Shimmick Construction. Axia offers electrical, instrumentation, and process controls expertise for water and wastewater treatment; dams and locks; mass transit and rail; alternative energy; power generation and transmission; and commercial building projects. Our ability to self-perform this specialty work offers additional value and enables us to better control cost and schedule for projects with major electrical and process mechanical scopes. Our clients include municipalities, water districts, sanitation districts, transit agencies, private developers, DOTs, and USACE.

Responsibilities

• Processing, coordination, and management of UnionPayroll for project(s).
• Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications.
• Document Control for project through CMiC software.
• Provide support in accounting and project management modules in CMiC.
• Provide support for invoicing; pay applications; waivers.
• Coordination with subcontractors.
• Management of project insurance requirements with subcontractors and vendors.
• Process New Hires (Craft and Salaried) – Paperwork,training videos, drug testing.
• Coordinate and manage month‑end close with corporate office in order to provide timely and accurate reporting for project.
• Manage project office facilities.
• Stock and inventory control for office‑related equipment and products.
• Coordinate Verizon and Sprint cell/radio use for project.

Qualifications

Minimum Requirements:

• Highschool diploma or equivalent + 2 years of relevant experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Payroll experience.
• Construction site experience.

Additional Information

• Qualified applicants who are offered a position must pass a pre‑employment substance abuse test.
• This position does not include sponsorship for United States work authorization.
• Relocation benefits are not available for this position.

The salary range for this position is between $32.00 - $36.00 per hour depending on experience and/or education.

Shimmick offers a comprehensive and competitive benefits package designed to support your health, well‑being, and financial future.

• Employees can choose from multiple medical plans, including a $0 premium option, with dental, vision, and HSA options available.
• We provide 100% employer‑paid life insurance, short‑term and long‑term disability coverage, and a 401(k) plan with a company match.
• Our paid time off program includes paid holidays, and Volunteer Time Off in addition to PTO days.
• Additional benefits include flexible spending accounts, and voluntary coverages such as pet insurance, legal, and identity theft protection.

Notice To Third Party Agencies

Please note that Shimmick does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Shimmick will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Shimmick explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Shimmick.

AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.