Construction Office & Payroll Specialist

Harmon, Inc.; Bolingbrook (IL); On-site; USD 4,966,000 - 5,497,000; Full time

Benefits offered by this job

Competitive benefits package

401(k) with employer contribution

Employee stock purchase plan

Paid time off

Tuition reimbursement

Job summary

Harmon, Inc. is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation and general office operations.

The role acts as a key contact for employees, leaders, project teams, customers, vendors, and corporate partners while ensuring critical processes are completed accurately and on time. This position is ideal for someone with construction or manufacturing office experience, strong organizational skills, and the ability to communicate professionally

Qualifications

• High school education or equivalent.
• Minimum of 5 years of administrative work experience.
• Experience in the construction or manufacturing industry.
• Experience supporting payroll, onboarding, invoicing, project documentation and office operations.
• Familiarity with safety, compliance, employee records, or project administration processes.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to communicate clearly and professionally with employees, leaders, customers, vendors, and corporate partners.
• Strong time management skills and ability to meet deadlines with urgency.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Own and support payroll processes for assigned employee groups or regions.
• Assist with onboarding and related documentation.
• Manage project documents, filing, organization, and closeouts.
• Support project managers with RFIs, submittals, billing forms, insurance certificates, change orders, and setup.
• Coordinate new hire processing and onboarding documentation.
• Process employee status changes and employment updates.
• Coordinate travel arrangements for field and union employees.
• Support project administration tasks and maintain records.

Skills

Attention to detail

Time management

Clear communication

Discretion

Education

High school diploma or equivalent

Tools

Payroll systems

Job description

Harmon, Inc. is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation and general office operations.

The role acts as a key contact for employees, leaders, project teams, customers, vendors, and corporate partners while ensuring critical processes are completed accurately and on time. This position is ideal for someone with construction or manufacturing office experience, strong organizational skills, and the ability to communicate professionally