Construction Office Administrator II - Payroll & Project Support

Apogee Enterprises, Inc.; Bolingbrook (IL); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan with employer match

Paid time off

Job summary

Apogee Enterprises, Inc. in Bolingbrook, IL, is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation, and general office operations for a local office or region.

You will work with on-site and off-site teams, manage records, assist with project administration, and serve as a frontline resource for employees and leaders. The ideal candidate has at least five years of administrative experience in construction or manufacturing settings and strong

Qualifications

• High school education or equivalent.
• Minimum of 5 years of administrative work experience.
• Experience in construction or manufacturing industry.
• Experience supporting payroll, onboarding, invoicing, project documentation and office operations.
• Familiarity with safety, compliance, employee records, or project administration processes.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to communicate clearly and professionally with employees, leaders, customers, vendors, and corporate partners.
• Strong time management skills and ability to meet deadlines with urgency.
• Ability to handle confidential information with discretion and sound judgment.
• High level of professional integrity, honesty, and personal credibility.
• Experience supporting multiple leaders, projects and areas.

Responsibilities

• Own and support weekly timekeeping and payroll processes for assigned employee groups or regions.
• Assist with certified payroll, union traveler agreements, and payroll-related documentation as needed.
• Manage project documents, filing, document organization, project closeouts, and related administrative records.
• Support project managers with RFIs, submittals, monthly billing forms, bid credits, insurance certificates, change orders, and project setup activities.
• Assist with OCCIP/CCIP program setup and certificate of insurance tracking to support compliance.
• Coordinate new hire and rehire processing, orientation paperwork, and onboarding documentation.
• Process employee status changes, including terminations, promotions, adjustments, union scale changes, leave changes, and other employment updates.
• Coordinate travel arrangements for field and union employees.
• Coordinate local drug testing for new hires and current employees.
• Support project administration tasks such as copying and labeling drawings, assembling drawing packages, updating quality issue cards, entering spreadsheet data, tracking progress, and preparing job information reports.
• Ensure records are retained, protected, retrieved, transferred, and disposed of according to corporate procedures.

Skills

Payroll support

Onboarding

Invoicing

Project documentation

Office operations

Communication

Time management

Confidential information handling

Education

High school education or equivalent

Job description

Apogee Enterprises, Inc. in Bolingbrook, IL, is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation, and general office operations for a local office or region.

You will work with on-site and off-site teams, manage records, assist with project administration, and serve as a frontline resource for employees and leaders. The ideal candidate has at least five years of administrative experience in construction or manufacturing settings and strong