Construction Office Manager: QuickBooks & HR Lead

Advastar, Inc. | Recruiting & Staffing; Kansas City (MO); Presencial; USD 65.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health

Dental

Vision

401K with match

PTO

holidays

Descripción de la vacante

Advastar, Inc. | Recruiting & Staffing is recruiting an Office Manager to run the business side of a small, tight-knit office for a well-established commercial general contractor.

You will own day-to-day accounting in QuickBooks, handle payroll/HR, and support the President and project managers to keep the office running smoothly. The role sits on-site in a professional office setting in the Kansas City area and offers a comprehensive benefits package, with a schedule Monday–Friday, 8:00 AM–5:00

Formación

• High school diploma required; associate’s or bachelor’s in business, accounting, or a related field is a plus
• Notary Public, or willingness to become one
• 3+ years as an office manager, business manager, full-charge bookkeeper, or senior administrative professional in a professional office setting (construction, accounting, legal, banking, or similar)
• Hands-on QuickBooks experience running AP/AR, reconciliations, and reporting
• Proficiency in MS Outlook, Word, and Excel
• Experience administering payroll and supporting HR functions (onboarding, PTO, files, compliance)
• Construction back-office exposure (pay applications, lien waivers, COIs, 1099s) is a strong plus; PROCORE experience or willingness to certify is a plus
• Sharp, polished, and genuinely client-facing, with strong written and verbal communication and real attention to detail
• Comfortable owning a broad role in a small office where no two days look the same

Responsabilidades

• Own day-to-day accounting in QuickBooks: AP, AR, credit card reconciliation, deposits, wires/ACH, and weekly/monthly/annual reporting the owner can trust
• Prepare pay applications and lien waivers, manage W9s, and prepare and distribute 1099s for subcontractors
• Administer payroll through an outside payroll partner and oversee federal and state tax payments
• Run HR for the office: onboarding, PTO, personnel files, open enrollment, handbook and policy upkeep, and compliance
• Keep insurance current: manage the COI log, renewals, and audits
• Support the President directly: calendar, meeting notes, and keeping priorities moving
• Support project managers: document management, project tracking, bid invites, submittals, and weekly status reporting
• Keep the office itself running: reception, phones, supplies, vendors, and the overall look and feel of the space

Conocimientos

Office management

Client-facing communication

Attention to detail

Notary Public

Billing/receivables coordination

Educación

High school diploma

Associate or Bachelor’s in business/accounting

Herramientas

QuickBooks

PROCORE

MS Outlook

Excel

Word

Payroll systems

COI management

Descripción del empleo

Advastar, Inc. | Recruiting & Staffing is recruiting an Office Manager to run the business side of a small, tight-knit office for a well-established commercial general contractor.

You will own day-to-day accounting in QuickBooks, handle payroll/HR, and support the President and project managers to keep the office running smoothly. The role sits on-site in a professional office setting in the Kansas City area and offers a comprehensive benefits package, with a schedule Monday–Friday, 8:00 AM–5:00