Construction Office Manager: Projects, Billing & Ops

ACS BUILDING SERVICES; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

ACS BUILDING SERVICES seeks an Office Manager to support daily administrative and project-related tasks within a commercial construction branch. You will collaborate with the General Manager, Operations Manager, Project Managers, field teams, accounting, clients, vendors, and subcontractors to keep work flowing smoothly.

Responsibilities include maintaining office processes, handling project documentation, coordinating billing, timecards, and compliance records, and assisting HR functions.

Qualifications

• Strong organizational, communication, and administrative skills.
• Experience supporting project management, operations, accounting, or field teams.

Responsibilities

• Manage daily office operations and administrative workflows.
• Support Project Managers and field teams with project documentation, scheduling, and communication.
• Prepare and maintain contracts, purchase orders, subcontractor documents, certificates of insurance, permits, and project files.
• Assist with billing, invoicing, accounts payable, accounts receivable, and collections follow-up.
• Track employee timecards, payroll information, expenses, and job-cost documentation.
• Coordinate vendor, subcontractor, and supplier documentation.

Skills

Organization

Communication

Administrative skills

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

MS Word

MS Excel

Outlook

Office management systems

Job description

ACS BUILDING SERVICES seeks an Office Manager to support daily administrative and project-related tasks within a commercial construction branch. You will collaborate with the General Manager, Operations Manager, Project Managers, field teams, accounting, clients, vendors, and subcontractors to keep work flowing smoothly.

Responsibilities include maintaining office processes, handling project documentation, coordinating billing, timecards, and compliance records, and assisting HR functions.