Construction Field Office Coordinator

Opitz Bürotechnik; Dallas (TX); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Opitz Bürotechnik seeks a Field Office Administrator to coordinate administrative, financial, and compliance tasks across construction project sites. You will support multiple projects, work with project managers, subcontractors, and corporate departments to ensure accurate records and timely deliverables.

In this fast-paced role, you will manage billing, payroll, and document control, maintain payroll records, and help ensure lien waivers, insurance, and compliance are in order.

Formación

• Experience in administrative support, preferably in construction.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office; familiarity with Textura, Procore, and Vista preferred.
• Excellent communication and interpersonal skills.
• Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waiver requirements, and construction compliance documentation.

Responsabilidades

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documentation.
• Prepare and submit expense reports for project leadership.
• Administer certified payroll for field staff in compliance with federal, state, and project-specific requirements.
• Maintain detailed payroll records, including attendance, PTO, and overtime tracking.
• Process joint check agreements, sub-tier billings, and stored materials billings, ensuring all requirements are met.
• Ensure all billing packages include proper lien waivers and insurance documentation in compliance with all States lien laws and contractual obligations.
• Serve as the primary liaison between the field team, corporate departments, subcontractors, and vendors to ensure smooth communication and document flow.
• Track and manage insurance certificates, lien waivers, and other compliance documents.
• Assist project teams with onboarding and credentialing for new employees, subcontractors, and vendor partners.

Descripción del empleo

Opitz Bürotechnik seeks a Field Office Administrator to coordinate administrative, financial, and compliance tasks across construction project sites. You will support multiple projects, work with project managers, subcontractors, and corporate departments to ensure accurate records and timely deliverables.

In this fast-paced role, you will manage billing, payroll, and document control, maintain payroll records, and help ensure lien waivers, insurance, and compliance are in order.