Construction Office Manager: Operations & Bookkeeping Lead

Longacre Construction; Lewisville (TX); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match up to 3%

Unlimited paid time off

Hybrid work flexibility

Training on company software and tools

Job summary

Longacre Construction, a family-owned builder serving the Dallas–Fort Worth area, seeks an experienced Office Manager to run daily office operations, support bookkeeping and payroll, and keep project information organized. This on-site role in Lewisville, TX may allow occasional remote work based on business needs.

You will work directly with leadership, own essential processes, and contribute to the growth of a family business that values integrity and continuous improvement.

Qualifications

• Experience in office administration with practical bookkeeping or payroll.
• Strong organizational skills and accuracy with financial records.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication and discretion with confidential information.
• Comfortable learning and using office management and accounting software.
• Experience with JobTread, CRM systems, or QuickBooks Online preferred.
• Experience in construction or related industry is a plus.

Responsibilities

• Oversee daily administrative operations, phone calls, correspondence, office supplies, employee records, and deadlines.
• Maintain accurate customer, vendor, and project records in JobTread; organize documents and follow up on missing information.
• Organize invoices and receipts, verify job/cost codes, prepare payments for approval, and process payments.
• Review employee time records, verify job coding and approvals, and process payroll.
• Coordinate with Month-End Accounting to provide financial docs and resolve discrepancies.
• Follow up with customers regarding overdue invoices and payments.
• Maintain subcontractor W-9s, insurance certificates, lien waivers, and employee docs.

Skills

Office management

Bookkeeping

Payroll processing

CRM systems

Tools

JobTread

QuickBooks Online

CRM systems

Job description

Longacre Construction, a family-owned builder serving the Dallas–Fort Worth area, seeks an experienced Office Manager to run daily office operations, support bookkeeping and payroll, and keep project information organized. This on-site role in Lewisville, TX may allow occasional remote work based on business needs.

You will work directly with leadership, own essential processes, and contribute to the growth of a family business that values integrity and continuous improvement.