Construction Office Manager

Longacre Construction; Lewisville (TX); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match up to 3%

Unlimited paid time off

Hybrid work flexibility

Training on company software and tools

Job summary

Longacre Construction, a family-owned builder serving the Dallas–Fort Worth area, seeks an experienced Office Manager to run daily office operations, support bookkeeping and payroll, and keep project information organized. This on-site role in Lewisville, TX may allow occasional remote work based on business needs.

You will work directly with leadership, own essential processes, and contribute to the growth of a family business that values integrity and continuous improvement.

Qualifications

• Experience in office administration with practical bookkeeping or payroll.
• Strong organizational skills and accuracy with financial records.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication and discretion with confidential information.
• Comfortable learning and using office management and accounting software.
• Experience with JobTread, CRM systems, or QuickBooks Online preferred.
• Experience in construction or related industry is a plus.

Responsibilities

• Oversee daily administrative operations, phone calls, correspondence, office supplies, employee records, and deadlines.
• Maintain accurate customer, vendor, and project records in JobTread; organize documents and follow up on missing information.
• Organize invoices and receipts, verify job/cost codes, prepare payments for approval, and process payments.
• Review employee time records, verify job coding and approvals, and process payroll.
• Coordinate with Month-End Accounting to provide financial docs and resolve discrepancies.
• Follow up with customers regarding overdue invoices and payments.
• Maintain subcontractor W-9s, insurance certificates, lien waivers, and employee docs.

Skills

Office management

Bookkeeping

Payroll processing

CRM systems

Tools

JobTread

QuickBooks Online

CRM systems

Job description

Longacre Construction

Construction Office Manager

Location: On-site in Lewisville, TX. Occasional remote work may be considered based on business needs.

Take Ownership of Office Operations and Help a Growing Construction Business Succeed!

Are you an organized, detail-oriented professional who enjoys keeping operations running smoothly? Longacre Construction is looking for an experienced Office Manager to oversee daily office administration, support bookkeeping and payroll, and keep project information organized.

This is an opportunity to work directly with company leadership, take ownership of essential processes, and make a meaningful impact in a family-owned business.

About Longacre Construction

Longacre Construction is a family-owned custom home building and remodeling company serving the Dallas-Fort Worth area. We specialize in custom homes, renovations, and home additions, delivering quality craftsmanship and exceptional customer service. Our team values integrity, accountability, respect, and continuous improvement.

Key Responsibilities

• Office Management: Oversee daily administrative operations, phone calls, correspondence, office supplies, employee records, and important deadlines.
• JobTread Administration: Maintain accurate customer, vendor, and project records, organize documents, and follow up on missing information.
• Bookkeeping & Payments: Organize invoices and receipts, verify job and cost codes, prepare payments for approval, and process approved vendor and subcontractor payments.
• Payroll Processing: Review employee time records, verify job coding and supervisor approvals, and process payroll following management approval.
• Accounting Coordination: Work closely with Month-End Accounting to provide financial documentation, resolve discrepancies, and meet reporting deadlines.
• Accounts Receivable: Follow up with customers regarding overdue invoices and outstanding payments.
• Compliance & Records: Maintain subcontractor W-9s, insurance certificates, lien waivers, employee documentation, and track insurance policies and subscriptions.
• Process Improvement: Identify opportunities to improve office procedures, recordkeeping, and administrative efficiency.

Qualifications

• Previous experience in office administration, with practical bookkeeping or payroll experience.
• Strong organizational skills, attention to detail, and accuracy with financial records.
• Ability to manage multiple priorities, meet deadlines, and follow through independently.
• Professional communication skills and discretion when handling confidential information.
• Comfortable learning and using office management and accounting software.
• Experience with JobTread, CRM systems, or QuickBooks Online is preferred.
• Experience in construction or a related industry is a plus

Pay and Benefits

• Full-Time, W2 - Employment
• Salary: $65,000 - $75,000 annually, depending on experience
• Work arrangement: Office-based, with potential hybrid flexibility.
• Training provided on company software and processes.
• Unlimited paid time off, with flexibility to recharge while meeting your responsibilities and coordinating with your team.
• Health, dental, and vision insurance
• 401(k) retirement plan with company match up to 3%

Why Join Longacre Construction?

• Join a family-owned business where your contributions matter.
• Work directly with leadership and have a voice in improving operations.
• Take ownership of meaningful responsibilities in a growing company.
• Enjoy a collaborative environment that values accountability, initiative, and continuous improvement.

Longacre Construction is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics.