Construction Office Manager — 100% Employee-Owned Firm

Romanoff Group; Charlotte (NC); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Employee Stock Ownership Plan

Paid Time Off

Job summary

The Romanoff Group seeks an experienced Construction Office Manager to oversee administrative functions and support project management needs. A professional appearance, strong organizational skills, and customer service focus are essential for this role.

Responsibilities include handling AIA billings, vendor/insurance paperwork, onboarding, billing, and coordinating interviews and office operations. 5+ years in management and construction exposure are preferred.

Qualifications

• Minimum 5+ years of managing experience.
• Excellent written and verbal communication skills.
• Familiarity with the construction industry.
• 5+ years' experience in AIA billings.
• 5+ years’ experience with accounting software.
• 5+ years’ experience in prevailing wage billings.
• Experience managing teams of 10+ employees.
• State Notary License or ability to receive one within 6 months.

Responsibilities

• Create and manage monthly AIA project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Initiate projects in the accounting systems and distribute designated folders to PMs.
• Prepare prevailing wage documents.
• Complete lien waivers, notice of commencement and notice of furnishings documents.
• Oversee employee onboarding and offboarding.
• Attend company meetings regarding policies and procedures.
• Manage assigned office personnel and various office tasks.
• Execute Accounts Receivable reports and follow-up.
• Assist with scheduling and conducting interviews for new staff.
• Manage PCI hours and pay, weekly invoices, and communications.
• Assist with scheduling and execution of company events.
• Serve as main point of contact for all office staff.
• Track and manage contracts, POs and LOIs.
• Additional duties as assigned.

Skills

5+ years managing experience

Excellent written and verbal comms

Experience managing teams of 10+

Notary license within 6 months

Familiarity with construction industry

5+ years' experience in AIA billings

5+ years' experience in prevailing-w…

Experience with accounting software

Education

High school diploma

Tools

Microsoft Office Suite (Intermediate)

Accounting software

Job description

The Romanoff Group seeks an experienced Construction Office Manager to oversee administrative functions and support project management needs. A professional appearance, strong organizational skills, and customer service focus are essential for this role.

Responsibilities include handling AIA billings, vendor/insurance paperwork, onboarding, billing, and coordinating interviews and office operations. 5+ years in management and construction exposure are preferred.