Construction Office Manager

Romanoff Group of Companies; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Top Workplace recognition

Competitive wage

Health benefits (Medical/Dental/Vision

Life Insurance $15k

401(k)

Employee Stock Ownership Plan (ESOP)

Training and Support

Paid Time Off & Holidays

Advancement Opportunities

Education Reimbursement

Job summary

The Romanoff Group of Companies seeks a Construction Office Manager to oversee administrative functions and deliver high-level customer service. The role requires organization, professional presentation, and the ability to support management and staff in a fast-paced environment.

Typical duties include AIA billings, vendor documentation, and payroll-related tasks, with a Monday–Friday schedule. Our team emphasizes ownership, teamwork, and growth within a 100% employee-owned company.

Qualifications

• Experience using Microsoft Office Suite at an intermediate level is required.
• Strong written and verbal communication skills are essential.
• Minimum of five years in a management role is required.
• High school diploma is required.

Responsibilities

• Create and manage monthly AIA project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Oversee onboarding and offboarding of employees.
• Prepare prevailing wage documents and lien waivers.
• Maintain accounts receivable reports and follow-up.

Skills

Excellent written and verbal

5+ years managing experience

Education

High school diploma

Tools

Microsoft Office Suite (Intermediate)

Job description

Description

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market.

Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project — and in the positive impact we strive to make in the communities we serve.

We are actively seeking qualified candidates for the Construction Office Manager position to join our award-winning team.

Great Reasons to Join:

• 11x Employee Voted Top Workplace
• Highly Competitive Wage
• Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance
• 401(k)
• Employee Stock Ownership Plan (We are 100% employee owned)
• Training and Support
• Paid Time Off and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship and Educational Reimbursement

Standard Work Schedule:

• Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change.

Position Summary:

The Construction Office Manager will oversee general administrative functions and activities. The role requires a professional appearance, organizational skills, ability to provide a high level of customer service, and skills to meet the demands of the management and administrative staff.

Position Responsibilities:

• Create and manage monthly American Institute of Architects (AIA) project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Initiate projects in the accounting systems and distribute designated folders to project managers.
• Prepare prevailing wage documents.
• Complete lien waivers, notice of commencement and notice of furnishings documents.
• Oversee employee onboarding and offboarding.
• Attend company meetings regarding policies and procedures.
• Manage any assigned office personnel and various office tasks.
• Execute Accounts Receivable reports and Accounts Receivable follow-up.
• Assist with scheduling and conducting interviews for new staff.
• Manage PCI hours and pay, weekly invoices, and communications.
• Assist with scheduling and execution of company events.
• Serve as the main point of contact for all office staff.
• Track and manage contracts, POs and LOIs.
• Additional duties as assigned.

Qualifications:

• Required: Experience in Microsoft Office Suite (Intermediate).
• Required: Excellent written and verbal communication skills.
• Required: 5+ years’ managing experience.
• Required: High school diploma.
• Preferred: State Notary License or ability to receive one within 6 months.
• Preferred: Familiarity with construction industry.
• Preferred: 5+ years' experience in AIA billings.
• Preferred: 5+ years’ experience in prevailing wage billings.
• Preferred: 5+ years’ experience with accounting software.
• Preferred: Experience managing teams of 10+ employees.

Physical Demands:

• Must be able to sit as a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.

Benefits and Compensation:

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement:

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.