Construction Office Manager

Romanoff Group; Charlotte (NC); Presencial; USD 60 000 - 80 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health Insurance

401(k)

Employee Stock Ownership Plan

Paid Time Off

Resumo da oferta

The Romanoff Group seeks an experienced Construction Office Manager to oversee administrative functions and support project management needs. A professional appearance, strong organizational skills, and customer service focus are essential for this role.

Responsibilities include handling AIA billings, vendor/insurance paperwork, onboarding, billing, and coordinating interviews and office operations. 5+ years in management and construction exposure are preferred.

Qualificações

• Minimum 5+ years of managing experience.
• Excellent written and verbal communication skills.
• Familiarity with the construction industry.
• 5+ years' experience in AIA billings.
• 5+ years’ experience with accounting software.
• 5+ years’ experience in prevailing wage billings.
• Experience managing teams of 10+ employees.
• State Notary License or ability to receive one within 6 months.

Responsabilidades

• Create and manage monthly AIA project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Initiate projects in the accounting systems and distribute designated folders to PMs.
• Prepare prevailing wage documents.
• Complete lien waivers, notice of commencement and notice of furnishings documents.
• Oversee employee onboarding and offboarding.
• Attend company meetings regarding policies and procedures.
• Manage assigned office personnel and various office tasks.
• Execute Accounts Receivable reports and follow-up.
• Assist with scheduling and conducting interviews for new staff.
• Manage PCI hours and pay, weekly invoices, and communications.
• Assist with scheduling and execution of company events.
• Serve as main point of contact for all office staff.
• Track and manage contracts, POs and LOIs.
• Additional duties as assigned.

Conhecimentos

5+ years managing experience

Excellent written and verbal comms

Experience managing teams of 10+

Notary license within 6 months

Familiarity with construction industry

5+ years' experience in AIA billings

5+ years' experience in prevailing-w…

Experience with accounting software

Formação académica

High school diploma

Ferramentas

Microsoft Office Suite (Intermediate)

Accounting software

Descrição da oferta de emprego

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market.

Job Type: Full-time

Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry-leading expertise. As a 100% employee-owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project — and in the positive impact we strive to make in the communities we serve.

Great Reasons To Join

• 11x Employee Voted Top Workplace
• Highly Competitive Wage
• Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance
• 401(k)
• Employee Stock Ownership Plan (We are 100% employee owned)
• Training and Support
• Paid Time Off and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship and Educational Reimbursement

Standard Work Schedule

• Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change.

Position Summary

The Construction Office Manager will oversee general administrative functions and activities. The role requires a professional appearance, organizational skills, ability to provide a high level of customer service, and skills to meet the demands of the management and administrative staff.

Position Responsibilities

• Create and manage monthly American Institute of Architects (AIA) project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Initiate projects in the accounting systems and distribute designated folders to project managers.
• Prepare prevailing wage documents.
• Complete lien waivers, notice of commencement and notice of furnishings documents.
• Oversee employee onboarding and offboarding.
• Attend company meetings regarding policies and procedures.
• Manage any assigned office personnel and various office tasks.
• Execute Accounts Receivable reports and Accounts Receivable follow-up.
• Assist with scheduling and conducting interviews for new staff.
• Manage PCI hours and pay, weekly invoices, and communications.
• Assist with scheduling and execution of company events.
• Serve as the main point of contact for all office staff.
• Track and manage contracts, POs and LOIs.
• Additional duties as assigned.

Qualifications

• Required: Experience in Microsoft Office Suite (Intermediate).
• Required: Excellent written and verbal communication skills.
• Required: 5+ years’ managing experience.
• Required: High school diploma.
• Preferred: State Notary License or ability to receive one within 6 months.
• Preferred: Familiarity with construction industry.
• Preferred: 5+ years' experience in AIA billings.
• Preferred: 5+ years’ experience in prevailing wage billings.
• Preferred: 5+ years’ experience with accounting software.
• Preferred: Experience managing teams of 10+ employees.

Physical Demands

• Must be able to sit as a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.

Benefits And Compensation

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre-employment drug screen and background check.

EEO Statement

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.