Construction Office Manager

Romanoff Group; Apex (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

The Romanoff Group is seeking an experienced Construction Office Manager for its Apex, NC location. The ideal candidate will oversee office operations, manage project billings, and supervise administrative staff, ensuring efficient workflow and adherence to company policies. Join an employee-owned company that offers competitive wages and an excellent benefits package in the construction industry.

Benefits

401K

ESOP Retirement Plan

$15k Company Paid Life Insurance

Vacation and Paid Holidays

Training and Support

Excellent Benefits Package

Qualifications

• 3+ years of administrative and clerical experience required.
• Experience in AIA billings and prevailing wage billings preferred.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Manage AIA project billings and vendor paperwork.
• Oversee employee onboarding and offboarding.
• Supervise office personnel and ensure timely completion of tasks.

Skills

Communication

Organizational skills

Time management

Education

High school diploma

Associate degree in office administration or related field

Tools

Microsoft Office Suite

Timberline/Sage 300

Job description

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The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, are a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market. Since our company began in 1982, our growth has been firmly rooted in the pride of our craftsmen, coupled with a blend of stellar project management and industry leading knowledge. As a 100% employee-owned company, we share a commitment to our team success and represent that responsibility in a professional, dynamic way to both our clients and the communities in which we serve.

We are actively seeking a Construction Office Manager in the Apex, NC area to join our award WINNING team.

Great Reasons to Join Romanoff:

• 9x Employee Voted Top Work Place
• Highly Competitive Wage
• Excellent Benefits Package (Health/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance
• 401K
• ESOP Retirement Plan (We are 100% employee owned)
• Training and Support
• Vacation and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship
  
  
  

Work Schedule: Monday- Friday 7am-4:00pm MUST be willing to be flexible as jobs may change

Supervisory Responsibilities of the Office Manager:

• Oversees the daily work activities of the departmental administrators, and ensures work is being completed accurately and in a timely manner.
• Ensure all departmental administrators are trained to provide coverage when necessary.
• Assist with discipline and termination of administrators in accordance with company policy.
  
  
  

Position Responsibilities of the Office Manager:

• Create and manage monthly AIA project billings.
• Track and manage vendor and insurance paperwork for stored materials.
• Initiate projects in the accounting systems and distribute to project managers.
• Prepare prevailing wage documents.
• Oversee employee onboarding and offboarding.
• Coordinate and attend company meetings and events.
• Manage any assigned office personnel and various office tasks.
• Job folder set-up and start up.
• Execute Accounts Receivable reports and Accounts Receivable follow-up.
• Supervise office administrators.
• Assist with scheduling and conducting interviews for new staff.
• Manage the oversight of PCI hours and pay, weekly invoices, and communications.
• Assist with scheduling and execution of company events.
• Serve as the main point of contact for all office staff.
• Additional duties as assigned.
  
  
  

Minimum Experience and Qualifications of the Office Manager:

• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite, especially Excel required.
• Proficient with Timberline/Sage 300 is preferred.
• High school diploma or equivalent required; Associate degree in office administration or related field preferred.
• At least three years of administrative and clerical experience is required.
  
  
  

Qualifications of the Office Manager:

• Required: Experience in Microsoft Office Suite (Intermediate).
• Required: Excellent written and verbal communication skills.
• Required: 5+ years’ managing experience.
• Required: High school diploma.
• Preferred: Familiarity with construction industry.
• Preferred: 5+ years' experience in AIA billings.
• Preferred: 5+ years’ experience in prevailing wage billings.
• Preferred: 5+ years’ experience with accounting software.
• Preferred: Experience managing teams of 10+ employees
  
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.
  
  
  

Benefits And Compensation

Romanoff provides a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

The Romanoff Group of Companies consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. We are an equal opportunity employer.

The Romanoff Group of Companies considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. We are an equal opportunity employer.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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