Construction Office Manager - A/R & A/P Lead

RoadSafe Traffic Systems; Gibsonia (Allegheny County); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

RoadSafe Traffic Systems is seeking an experienced Office Manager to oversee critical office functions with a focus on accounts receivable and payable. This role involves processing invoices, managing payments, reconciling accounts and providing general office support.

Proficiency in MS Outlook, Excel, Word, and office equipment is essential, as is strong organizational skills and attention to detail. The position requires 5+ years of administrative experience, preferably in the construction

Qualifications

• High school diploma or GED required; associate degree preferred.
• 5+ years administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in billing software and accounting systems for processing invoices, payments, and reconciling accounts.

Responsibilities

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Set up jobs in TCR system and dispatch tickets to field technicians.
• Invoicing of daily rentals, lane closures and flagging operations (daily/weekly/monthly).
• Scan customer checks and record deposits using Vista system.
• Process and apply credit card payments accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase orders.
• Manage Accounts Receivable (A/R) and follow up on overdue payments.
• Process Accounts Payable (A/P) by reviewing and coding invoices.
• Reconcile accounts regularly and resolve discrepancies in A/R and A/P.
• Address billing inquiries from clients or vendors.
• Manage company cell phone inventory and onboarding support.
• Backup to Onboarder for New Hire Orientation tasks.
• Follow safety rules and company policies.
• Assist with other duties as needed to support operations.

Skills

Accounts receivable

Accounts payable

Billing software

MS Outlook

Excel

Word

Attention to detail

Communication skills

Organizational skills

Education

High school diploma or GED

Associate degree preferred

Tools

Vista

TCR

Job description

RoadSafe Traffic Systems is seeking an experienced Office Manager to oversee critical office functions with a focus on accounts receivable and payable. This role involves processing invoices, managing payments, reconciling accounts and providing general office support.

Proficiency in MS Outlook, Excel, Word, and office equipment is essential, as is strong organizational skills and attention to detail. The position requires 5+ years of administrative experience, preferably in the construction