Construction Office Administrator: Streamline Projects

G.M. Crisalli & Associates, Inc.; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

G.M. Crisalli & Associates, Inc. is seeking an Office Administrator to keep the office running smoothly and provide administrative support across departments.

Responsibilities include logging, tracking, disbursing information, and coordinating with site superintendents and project managers. The role involves filing, reporting, and maintaining project files, with emphasis on accuracy and customer satisfaction.

Qualifications

• Solid employment history.
• Full charge bookkeeping experience.
• Advanced Microsoft Office skills (Outlook, Excel, Word, PowerPoint).
• Sage CM accounting software experience recommended.
• Deadline and detail oriented.
• Excellent verbal and written communication skills.
• Strong accounting/bookkeeping/math skills.

Responsibilities

• Review and process sub billing.
• Run and prepare reports for PM staff & President.
• Assist with RFIs submitting, tracking and logging.
• Coordinate writing and processing of contracts, purchase orders, change orders.
• Communicate daily with site superintendents and project managers.
• Track job progress and paperwork, status of orders and client change orders.
• Maintain project files and paperwork.
• Develop & maintain working relationships with clients, consultants, and other customers.
• Organize, plan & prioritize workload.
• Communicating with supervisors and peers.
• Problem resolution.
• Work collaboratively with other departments.
• Assists as needed for project/task completion & overall growth of company.
• Prepare client billing and submit in proper format with appropriate paperwork.
• Assists with updates and copies as needed for the following - Employee Handbooks, Superintendent Handbooks, Project Manager Handbooks, Hazcom books and State & Federal posters for job sites.

Skills

Full charge bookkeeping

Microsoft Office

Excel

Communication skills

Attention to detail

Time management

Education

Solid employment history

Tools

Sage CM

Job description

G.M. Crisalli & Associates, Inc. is seeking an Office Administrator to keep the office running smoothly and provide administrative support across departments.

Responsibilities include logging, tracking, disbursing information, and coordinating with site superintendents and project managers. The role involves filing, reporting, and maintaining project files, with emphasis on accuracy and customer satisfaction.