Construction Office Administrator – PA Projects & Scheduling

Prudent Engineering, LLP; King of Prussia (PA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) with company match

Paid time off + holidays

Professional growth opportunities

Job summary

Prudent Engineering, LLP is seeking a Construction Office Administrator to support the Manager of Construction Inspection Services (PA) and inspectors based in King of Prussia, PA. This full-time, in-person role focuses on coordinating schedules, documentation, and communications for a technical engineering team.

The ideal candidate will have 3–5 years of admin experience in engineering/construction settings, strong organizational skills, and proficiency with MS Office; PennDOT ECMS experience

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 3–5 years of administrative or office support experience.
• Experience supporting engineering, construction, inspection, or consulting teams.
• PennDOT ECMS experience strongly preferred.
• Proficiency with Microsoft Office; Adobe/Bluebeam preferred.
• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Ability to work independently and as part of a team.
• Valid driver’s license preferred.

Responsibilities

• Provide administrative support to the Manager of Construction Inspection Services (PA), including scheduling, correspondence, and meeting coordination
• Serve as a point of contact for office communications, handling calls, emails, and inquiries professionally
• Assist with organizing and maintaining project documentation, correspondence, reports, and records
• Assist in general payroll and invoicing processes
• Support onboarding coordination for inspection staff, including paperwork, time sheets, and training tracking
• Maintain organized electronic filing systems for documents
• Assist with preparation of presentations, reports, and internal materials
• Coordinate travel arrangements and logistics for field and office staff
• Manage office supplies, equipment, and day-to-day administrative needs
• Support internal record-keeping and documentation for construction inspection services
• Assist with general office coordination to improve team efficiency

Skills

Office administration

Organizational skills

Time management

Written and verbal communication

Teamwork

Attention to detail

Independence

Professional demeanor

Driver's license

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat / Bluebeam

PennDOT ECMS

Job description

Prudent Engineering, LLP is seeking a Construction Office Administrator to support the Manager of Construction Inspection Services (PA) and inspectors based in King of Prussia, PA. This full-time, in-person role focuses on coordinating schedules, documentation, and communications for a technical engineering team.

The ideal candidate will have 3–5 years of admin experience in engineering/construction settings, strong organizational skills, and proficiency with MS Office; PennDOT ECMS experience