Construction Office Administrator

Prudent Engineering, LLP; King of Prussia (PA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) with company match

Paid time off + holidays

Professional growth opportunities

Job summary

Prudent Engineering, LLP is seeking a Construction Office Administrator to support the Manager of Construction Inspection Services (PA) and inspectors based in King of Prussia, PA. This full-time, in-person role focuses on coordinating schedules, documentation, and communications for a technical engineering team.

The ideal candidate will have 3–5 years of admin experience in engineering/construction settings, strong organizational skills, and proficiency with MS Office; PennDOT ECMS experience

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 3–5 years of administrative or office support experience.
• Experience supporting engineering, construction, inspection, or consulting teams.
• PennDOT ECMS experience strongly preferred.
• Proficiency with Microsoft Office; Adobe/Bluebeam preferred.
• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Ability to work independently and as part of a team.
• Valid driver’s license preferred.

Responsibilities

• Provide administrative support to the Manager of Construction Inspection Services (PA), including scheduling, correspondence, and meeting coordination
• Serve as a point of contact for office communications, handling calls, emails, and inquiries professionally
• Assist with organizing and maintaining project documentation, correspondence, reports, and records
• Assist in general payroll and invoicing processes
• Support onboarding coordination for inspection staff, including paperwork, time sheets, and training tracking
• Maintain organized electronic filing systems for documents
• Assist with preparation of presentations, reports, and internal materials
• Coordinate travel arrangements and logistics for field and office staff
• Manage office supplies, equipment, and day-to-day administrative needs
• Support internal record-keeping and documentation for construction inspection services
• Assist with general office coordination to improve team efficiency

Skills

Office administration

Organizational skills

Time management

Written and verbal communication

Teamwork

Attention to detail

Independence

Professional demeanor

Driver's license

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat / Bluebeam

PennDOT ECMS

Job description

About The Firm

Our mission: Transforming infrastructure with Passion and Kindness.

About The Firm

Our mission: Transforming infrastructure with Passion and Kindness.

We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.

Prudent Engineering is an Equal Opportunity Employer.

What You'll Be Able To Do

We are seeking a Construction Office Administrator to support our Manager of Construction Inspection Services (PA) and Pennsylvania-based inspection staff. This is a full-time, in-person position based in our King of Prussia, PA office.

In this role, you will provide day-to-day administrative support in a technical, project-focused environment. You will help keep office operations organized, support inspection staff and leadership, and assist with documentation, scheduling, and coordination. The ideal candidate is detail-oriented, dependable, and comfortable working with engineering and construction professionals.

Key Responsibilities

• Provide administrative support to the Manager of Construction Inspection Services (PA), including scheduling, correspondence, and meeting coordination
• Serve as a point of contact for office communications, handling calls, emails, and inquiries professionally
• Assist with organizing and maintaining project documentation, correspondence, reports, and records
• Assist in general payroll and invoicing process's
• Support onboarding coordination for inspection staff, including paperwork, time sheets, management and tracking of Certifications and training
• Maintain organized electronic filing systems to ensure documents are accurate and easily accessible
• Assist with preparation of presentations, reports, and other internal materials
• Coordinate travel arrangements and logistics for field and office staff
• Manage office supplies, equipment, and day-to-day administrative needs
• Support internal record-keeping and documentation processes related to construction inspection services
• Assist with general office coordination and administrative tasks to support team efficiency

The Minimum Requirements We Seek

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 3-5 years of experience in an administrative or office support role
• Experience supporting engineering, construction, inspection, or consulting teams required
• PennDOT ECMS experience strongly preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in Adobe and/or Bluebeam (PDF) preferred
• Strong organizational and time-management skills
• Clear written and verbal communication skills
• High attention to detail and ability to manage multiple priorities
• Ability to work independently and as part of a team
• A professional, positive, and reliable work style
• A valid driver's license is preferred

What We Will Offer

• An annual salary: $65,000-$85,000
• Medical, dental, and vision benefits
• 401(k) with company match
• Paid time off plus paid holidays
• Opportunities for professional growth and career advancement
• Actual compensation may vary based on work experience, location, market conditions, education, training, certifications, and other credentials, as well as applicable knowledge and skills.