Construction Office Administrator: Organized AR & Contracts

RPMGlobal; San Antonio (TX); On-site; USD 58,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Disability Insurance

Company Holidays

PTO

401k with company match

Employee Discounts

Job summary

American Fence Company in Texas is hiring a Construction Office Administrator to manage accounts receivable, billing, and contract administration. The successful candidate will be highly organized, communicate clearly, and be proficient with common accounting software.

Duties include invoicing, cash reconciliation, lien and payroll coordination, support for project files, and onboarding new hires. Requires two+ years AR experience and familiarity with JD Edwards; notary license is required.

Qualifications

• 2+ years of experience in Accounts Receivable and billing.
• Experience in Construction Contract Administration is helpful.
• Proficient with Excel, Word and Outlook.
• JD Edwards experience preferred.
• Notary public commission is required.

Responsibilities

• Accounts receivable and billing processing including invoicing and pay applications.
• Conduct cash reconciliation, verify checks, and post payments.
• Coordinate collection activity per aging report and procedures.
• Maintain and file job and contract paperwork (change orders, P.O., etc.).
• Prepare lien release forms and manage project paperwork.
• Assist with onboarding and HR support for new hires.

Skills

Accounts Receivable

Billing

Excel

Word

Outlook

JD Edwards

Notary Public

Education

High School Diploma or GED

Associate's Degree in Business (preferred)

Notary Public License (required)

Tools

JD Edwards

Accounting Software

Job description

American Fence Company in Texas is hiring a Construction Office Administrator to manage accounts receivable, billing, and contract administration. The successful candidate will be highly organized, communicate clearly, and be proficient with common accounting software.

Duties include invoicing, cash reconciliation, lien and payroll coordination, support for project files, and onboarding new hires. Requires two+ years AR experience and familiarity with JD Edwards; notary license is required.