Construction Office Administrator: A/R, HR Support, Notary

National Association of Women in Construction; San Antonio, Northern (TX, KY); Hybrid; USD 39,000 - 50,000; Full time

Benefits offered by this job

Group Medical Insurance

Dental Insurance

Life Insurance

Paid Time Off

401k with company match

Job summary

American Fence Company, Inc. in San Antonio, Texas is seeking a Construction Office Administrator. The role pays $28.00-$36.00 per hour, DOE, and requires strong organization, excellent communication, and computer literacy with construction contract administration experience.

Responsibilities include AR, billing, cash handling, collections, and maintaining job files. Involves payroll support, HR onboarding, and general office duties; notary commission capability is required.

Qualifications

• 2+ years of experience in Accounts Receivable.
• Experience in Construction Contract Administration.
• Proficient in Excel, Word and Outlook; JD Edwards preferred.
• Currently hold or have the ability to obtain state notary public commission required.

Responsibilities

• Accounts receivable and billing processing.
• Cash reconciliation and daily deposit preparation.
• Collection activities and aging reports.
• Maintain project files and contract documents.
• Manage petty cash and branch invoicing flow.
• Process R.O. numbers and job setup.
• Coordinate new hire onboarding with HR.
• Provide on-site HR support.
• Answer phones and handle mail.
• General office duties as assigned.

Skills

Accounts Receivable

Contract Administration

Payroll processing

Customer service

Notary Public

Education

High School Diploma or GED

Associate's Degree in Business

Tools

JD Edwards

Excel

Word

Outlook

Accounting software

Job description

American Fence Company, Inc. in San Antonio, Texas is seeking a Construction Office Administrator. The role pays $28.00-$36.00 per hour, DOE, and requires strong organization, excellent communication, and computer literacy with construction contract administration experience.

Responsibilities include AR, billing, cash handling, collections, and maintaining job files. Involves payroll support, HR onboarding, and general office duties; notary commission capability is required.