Construction Office Manager & Accounting Support

Ultimate Staffing Services; North Richland Hills (TX); On-site; USD 39,000 - 40,000; Full time

Job summary

Ultimate Staffing Services in North Richland Hills, TX, seeks an organized Office Manager / Accounting Administrator to support daily roofing and construction operations. The role blends office management, accounting support, construction administration, and general operations.

Responsibilities include handling invoices (AP/AR), payroll support, QuickBooks data entry, COIs for subcontractors, and maintaining filing and reporting.

Qualifications

• 3+ years of experience in office management, accounting support, bookkeeping, or administrative operations.
• Experience in the construction, roofing, contracting, or related industry.
• Experience supporting payroll functions.
• Experience processing invoices and managing accounts payable/receivable.
• Proficiency with QuickBooks.
• Strong Microsoft Excel and Google Sheets skills.
• Experience coordinating with subcontractors and managing compliance documentation.
• Excellent organizational and time management skills.
• Strong communication and customer service abilities.
• High attention to detail and accuracy.

Responsibilities

• Manage invoices and vendor/customer payments (AP/AR).
• Support payroll processing and payroll records.
• Enter financial data into QuickBooks and other systems.
• Maintain organized financial and accounting documentation.
• Assist with budgeting, job costing, and expense tracking.
• Coordinate with subcontractors and manage COIs, W-9s, and compliance docs.
• Oversee office communications, calendars, and filing systems.
• Prepare reports and assist management with data analysis.

Skills

Payroll Admin

Accounts Payable

Accounts Receivable

Data Entry

Construction Admin

Office Management

Reporting & Analytics

Organizational Skills

Customer Service

Attention to Detail

Tools

QuickBooks

Microsoft Excel

Google Sheets

Job description

Ultimate Staffing Services in North Richland Hills, TX, seeks an organized Office Manager / Accounting Administrator to support daily roofing and construction operations. The role blends office management, accounting support, construction administration, and general operations.

Responsibilities include handling invoices (AP/AR), payroll support, QuickBooks data entry, COIs for subcontractors, and maintaining filing and reporting.