Construction Office Administrator II - Payroll & Projects

Apogee Enterprises, Inc.; Bolingbrook (IL); On-site; USD 50,000 - 54,000; Full time

Benefits offered by this job

Competitive Benefits Package

401(k) with employer contribution and

Paid Time Off (Vacation and Sick Time)

Tuition Reimbursement Program

Employee Assistance Program (EAP)

Wellness Program

Training and Career Progression

Job summary

Harmon, Inc. in Bolingbrook, IL is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation, and office administration.

You will be a key contact for employees, leaders, project teams, customers, vendors, and corporate partners while helping ensure business-critical processes are completed accurately and on time. This role requires experience in construction or manufacturing office environments, with strong organization, detail-orientation, and

Qualifications

• Minimum of 5 years of administrative work experience.
• Experience in the construction or manufacturing industry.
• Experience supporting payroll, onboarding, invoicing, project documentation and office operations.
• Familiarity with safety, compliance, employee records, or project administration processes.
• Strong time management skills and ability to meet deadlines with urgency.

Responsibilities

• Own and support weekly timekeeping and payroll processes for assigned employee groups or regions.
• Assist with certified payroll, union traveler agreements, and payroll-related documentation as needed.
• Manage project documents, filing, document organization, project closeouts, and related administrative records.
• Support project managers with RFIs, submittals, monthly billing forms, bid credits, insurance certificates, change orders, and project setup activities.
• Assist with OCCIP/CCIP program setup and certificate of insurance tracking to support compliance.
• Coordinate new hire and rehire processing, orientation paperwork, and onboarding documentation.
• Process employee status changes, including terminations, promotions, adjustments, union scale changes, leave changes, and other employment updates.
• Coordinate travel arrangements for field and union employees.
• Coordinate local drug testing for new hires and current employees.
• Support project administration tasks such as copying and labeling drawings, assembling drawing packages, updating quality issue cards, entering spreadsheet data, tracking progress, and preparing job information reports.
• Ensure records are retained, protected, retrieved, transferred, and disposed of according to corporate procedures.

Skills

Administrative experience

Construction/manufacturing industry

Payroll/onboarding/invoicing support

Communication with stakeholders

Time management

Education

High school education or equivalent

Job description

Harmon, Inc. in Bolingbrook, IL is seeking an Office Administrator II to support payroll, onboarding, invoicing, project documentation, and office administration.

You will be a key contact for employees, leaders, project teams, customers, vendors, and corporate partners while helping ensure business-critical processes are completed accurately and on time. This role requires experience in construction or manufacturing office environments, with strong organization, detail-orientation, and