Construction Office Administrator

The Contractor Consultants; Florida; On-site; USD 40,000 - 55,000; Full time

Job summary

An established industry player is seeking a Construction Office Administrator to streamline office operations and support project management. This role is vital for ensuring financial accuracy, managing material procurement, and maintaining effective communication with teams. With a focus on efficiency and organization, you'll be at the heart of operations, contributing to the success of construction projects. If you have a passion for construction administration and thrive in a dynamic environment, this is your chance to join a committed team dedicated to excellence in the field.

Benefits

Progressive Accrual of PTO

2 Weeks of PTO by Year 1

Qualifications

• Minimum of 2 years in construction administrative roles.
• Exceptional organizational and multitasking skills required.

Responsibilities

• Oversee Accounts Receivable and Accounts Payable for financial accuracy.
• Manage orders, bids, and material purchasing efficiently.

Skills

Organizational Skills

Communication Skills

Multitasking

Tools

Construction Software

Job description

Streamline Success as a Construction Office Administrator at PBC Hotel Construction Group!

Fuel Efficiency in Office Operations!

Company Name: PBC Hotel Construction Group

Job Title: Construction Office Administrator

Job Type: Full-Time (9:00 am - 5:00 pm) Monday to Friday

Salary: $40,000 - $55,000 annually

Job Description:

Join PBC Hotel Construction Group as a Construction Office Administrator and be a driving force in managing financial operations, material purchasing, and contract administration. With at least 2 years of experience in construction administration, you'll be essential to our team, ensuring smooth office operations and support to our field and executive teams.

Key Responsibilities:

1. Basic Bookkeeping: Oversee Accounts Receivable (A/R) and Accounts Payable (A/P) to ensure financial accuracy and timely processing.
2. Order Placing/Tracking: Manage orders, bids, and material purchasing to ensure timely and cost-effective procurement.
3. Material Bidding & Purchasing: Obtain bids and negotiate material purchases for various projects.
4. Preparation of Subcontractor Contracts: Draft and manage subcontractor agreements to ensure proper documentation and compliance.
5. Clerical Work: Handle general office tasks, including filing, correspondence, and scheduling.
6. Subcontractor Insurance Policy Verification: Ensure subcontractors have up-to-date insurance coverage.
7. Employee Time Tracking: Monitor and submit accurate timekeeping for payroll purposes.
8. Software Proficiency: Utilize construction-based software to manage records, bids, and procurement.

Qualifications:

1. Experience: Minimum of 2 years in construction administrative roles.
2. Organizational Skills: Exceptional multitasking and organizational skills to manage a dynamic workload.
3. Construction Software Proficiency: Familiarity with construction-related software platforms.
4. Communication Skills: Strong ability to collaborate effectively with field teams, subcontractors, and executives.

Benefits:

• Progressive Accrual of PTO Throughout the Year
• Enjoy 2 Weeks of PTO by Year 1

Join PBC Hotel Construction Group as a Construction Office Administrator and be at the heart of driving efficiency in our office operations. Apply now and be a part of a dynamic team committed to excellence in construction management.