Construction Office Administrative Assistant

Express Employment Professionals - Cincinnati East; Naples (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401(k) – Traditional and Roth options

Paid Time Off

Health Insurance

Dental Insurance

Life Insurance

Disability Insurance

Health Savings Account

Job summary

Express Employment Professionals - Cincinnati East is recruiting for an Administrative Assistant to support a construction office in Naples, FL. The role centers on front-desk duties, document management, scheduling, and coordinating with project teams.

You’ll handle calls, greet clients, manage calendars and records, and assist with project paperwork to keep operations running smoothly in a fast-paced construction environment.

Qualifications

• Previous administrative, receptionist, or office support experience preferred.
• Strong computer skills with Microsoft Word, Excel, and Outlook.
• Excellent communication and client service skills.
• Professional appearance and a positive, approachable personality.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks in a busy environment.
• Willingness to learn new software and processes.
• Construction office experience is a plus.

Responsibilities

• Greet clients, vendors, and visitors and provide a professional first impression.
• Answer and route incoming phone calls and respond to general inquiries.
• Provide day-to-day administrative support to office leadership and construction personnel.
• Assist with scheduling, calendars, data entry, and maintaining records.
• Organize documents and keep files up to date.
• Receive and distribute mail, packages, deliveries, and other correspondence.
• Prepare outgoing shipments, mail, and courier deliveries.
• Coordinate conference rooms and meeting spaces.
• Assist with construction-related paperwork and project documents.

Skills

Communication

Customer service

Organization

Data entry

MS Office

Teamwork

Independent work

Adaptability

Tools

Microsoft Word

Microsoft Excel

Outlook

Procore

Job description

Express Employment Professionals - Cincinnati East is recruiting for an Administrative Assistant to support a construction office in Naples, FL. The role centers on front-desk duties, document management, scheduling, and coordinating with project teams.

You’ll handle calls, greet clients, manage calendars and records, and assist with project paperwork to keep operations running smoothly in a fast-paced construction environment.