Administrative Assistant

Express Employment Professionals - Cincinnati East; Naples (FL); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401(k) – Traditional and Roth options

Paid Time Off

Health Insurance

Dental Insurance

Life Insurance

Disability Insurance

Health Savings Account

Job summary

Express Employment Professionals - Cincinnati East is recruiting for an Administrative Assistant to support a construction office in Naples, FL. The role centers on front-desk duties, document management, scheduling, and coordinating with project teams.

You’ll handle calls, greet clients, manage calendars and records, and assist with project paperwork to keep operations running smoothly in a fast-paced construction environment.

Qualifications

• Previous administrative, receptionist, or office support experience preferred.
• Strong computer skills with Microsoft Word, Excel, and Outlook.
• Excellent communication and client service skills.
• Professional appearance and a positive, approachable personality.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks in a busy environment.
• Willingness to learn new software and processes.
• Construction office experience is a plus.

Responsibilities

• Greet clients, vendors, and visitors and provide a professional first impression.
• Answer and route incoming phone calls and respond to general inquiries.
• Provide day-to-day administrative support to office leadership and construction personnel.
• Assist with scheduling, calendars, data entry, and maintaining records.
• Organize documents and keep files up to date.
• Receive and distribute mail, packages, deliveries, and other correspondence.
• Prepare outgoing shipments, mail, and courier deliveries.
• Coordinate conference rooms and meeting spaces.
• Assist with construction-related paperwork and project documents.

Skills

Communication

Customer service

Organization

Data entry

MS Office

Teamwork

Independent work

Adaptability

Tools

Microsoft Word

Microsoft Excel

Outlook

Procore

Job description

Administrative Assistant - Construction Office

Location: Naples, FL

Schedule: Full-Time

Join a Growing Construction Team!

Express Employment Professionals is currently recruiting for a reputable construction company in Naples is looking for a friendly, organized, and dependable Administrative Assistant to join their office team. This is an excellent opportunity for someone who enjoys a variety of responsibilities and wants to be part of a professional, fast-paced construction environment.

You’ll serve as a key support person in the office, helping keep daily operations running smoothly while assisting management, project teams, and visitors.

What You’ll Be Doing

• Welcome clients, vendors, and visitors and provide a professional first impression.
• Answer and route incoming phone calls and respond to general inquiries.
• Provide day-to-day administrative support to office leadership and construction personnel.
• Assist with scheduling, appointments, calendars, data entry, and maintaining records.
• Organize electronic and paper documents and keep files up to date.
• Receive and distribute mail, packages, deliveries, and other correspondence.
• Prepare outgoing shipments, mail, and courier deliveries.
• Keep office areas, meeting rooms, supply areas, and common spaces organized and presentable.
• Monitor office supplies and help ensure the team has what they need.
• Help coordinate conference rooms and prepare meeting spaces.
• Assist with construction-related paperwork and document preparation.
• Help coordinate utility companies and service providers based on project schedules.
• Print, organize, and distribute construction plans and project documents as requested by project managers and superintendents.
• Assist with special office projects and other administrative tasks as needed.

What We’re Looking For

The right candidate will be someone who takes pride in their work and can confidently juggle multiple responsibilities throughout the day.

Ideal qualifications include:

• Previous administrative, receptionist, or office support experience preferred.
• Strong computer skills and experience with Microsoft Word, Excel, and Outlook.
• Excellent communication and client service skills.
• Professional appearance and a positive, approachable personality.
• Strong attention to detail and organizational skills.
• Ability to prioritize tasks and stay productive in a busy environment.
• Comfortable working independently while also contributing to a team.
• Willingness and ability to learn new software and processes.
• Construction industry or office experience is a plus.
• Experience with Procore or other construction management software is helpful but not required.
• Must be able to occasionally lift and move items weighing up to 25 pounds.

Why You’ll Like This Opportunity

This position offers the chance to become an important part of a professional construction team in Naples. You’ll work with a variety of people and gain exposure to construction projects, project coordination, and business operations while developing your administrative skills.

If you’re someone who likes to stay busy, stay organized, help others, and be the person the office can count on, this could be a great fit.

Benefits

• 401(k) – Traditional and Roth options
• Paid Time Off
• Health Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• Health Savings Account