Construction Management Administrative Assistant

Fashion Institute of Design & Merchandising; Salt Lake City (UT); On-site; USD 41,000 - 56,000; Full time

Job summary

HDR is seeking a Construction Management Administrative Assistant in Salt Lake City to support field staff with clerical tasks and project coordination. The role requires organizing, multitasking and meticulous record keeping to keep projects running smoothly.

Responsibilities include document preparation, proofreading, meeting support, travel arrangements and light accounting, while maintaining confidentiality and providing backup reception coverage as needed.

Qualifications

• May require exceptional verbal and written communication skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Experience with standard office software and data entry.

Responsibilities

• Type, proofread, and edit documents and records.
• Provide staff support including reception duties and scheduling.
• Coordinate travel arrangements and light accounting tasks.
• Support meeting setup and distribution of mail and faxes.
• Handle confidential information with discretion.

Skills

Verbal and written communication

Multitasking

Detail-oriented

Confidential information handling

Education

High School diploma or equivalent

Tools

MS Office (Word, Outlook)

Job description

Construction Management Administrative Assistant - ( 195715 )

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?
Watch Our Story: ' https://www.hdrinc.com/our-story'
Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Our Salt Lake City Construction Management group is in need of an organized person who excels in multitasking. Individual must be comfortable using Microsoft products especially excel. Individual will be responsible for tracking vehicle reports including miles, service records, lease information, etc. In addition, individual will help maintain and track field equipment, required staff training, purchasing equipment and delivering equipment to be calibrated etc.

In the role of Administrative Assistant, we'll count on you to:

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
• Perform other duties as needed

Preferred Qualifications

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Utah-Salt Lake City

Industry

Construction, Project Controls & Design/Build

Schedule

Full-time

Employee Status

Regular

BusinessClass : Highways

Job Posting

Aug 27, 2026

At HDR, we are committed to the principles of employment equity.

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