Construction Management Administrative Assistant

HDR, Inc.; Salt Lake City (UT); On-site; USD 32,000 - 42,000; Full time

Job summary

HDR, Inc. in Salt Lake City is seeking an organized Administrative Assistant to support staff, handle correspondence, and maintain records with accuracy.

You will proofread documents, arrange meetings, coordinate travel, and perform light accounting and other duties as needed. Strong communication and MS Office skills are essential in our employee-owned culture.

Qualifications

• High School diploma or equivalent required; Associate degree preferred.
• Excellent verbal and written communication, grammar and proofreading skills.
• Proficiency with MS Office including Word and Outlook; prior office experience.
• Ability to handle confidential information in a fast-paced setting.

Responsibilities

• Type, revise and combine materials such as correspondence, reports, and forms.
• Proofread documents for grammar, punctuation and format.
• Provide staff support, including reception duties and scheduling.
• Complete word processing for letters, memos, and labels.
• Coordinate meeting setup, travel and light accounting tasks.
• Perform other duties as needed.

Skills

Verbal and written communication

Attention to detail

MS Office proficiency

Confidential information handling

Multitasking

Prioritization

Education

High School diploma or equivalent

Associate degree

Tools

MS Word

Outlook

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Our Salt Lake City Construction Management group is in need of an organized person who excels in multitasking. Individual must be comfortable using Microsoft products especially excel. Individual will be responsible for tracking vehicle reports including miles, service records, lease information, etc. In addition, individual will help maintain and track field equipment, required staff training, purchasing equipment and delivering equipment to be calibrated etc.

In the role of Administrative Assistant, we'll count on you to:

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
• Perform other duties as needed

Preferred Qualifications

• Associate degree

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Utah-Salt Lake City

Industry: Construction, Project Controls & Design/Build

Schedule: Full-time

Employee Status: Regular

BusinessClass: Highways

Job Posting: Aug 27, 2026