Construction Management Administrative Assistant

HDR; Salt Lake City (UT); On-site; USD 42,000 - 56,000; Full time

Job summary

HDR's Salt Lake City construction management team seeks an organized Administrative Assistant who thrives on multitasking and helping others. You will handle correspondence, scheduling, travel arrangements, and document preparation in a fast-paced environment.

The role requires a High School diploma (Associate degree preferred), strong MS Office skills (Word, Outlook), excellent verbal and written communication, and a detail-oriented, confidential approach to support multiple managers.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication.
• Proficiency with MS Office including Word and Outlook.
• Ability to multitask and support multiple managers.

Responsibilities

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, and data.
• Proofread and edit documents for grammar, spelling, punctuation and format.
• Provide support for staff including reception duties, answering calls, greetings, scheduling conference calls, and mail distribution.
• Complete word processing including letters, memos, reports and labels.
• Provide meeting setup, travel arrangements, light accounting and other misc tasks as needed.
• Perform other duties as needed.

Skills

MS Office

Communication skills

Attention to detail

Education

High School diploma

Associate degree (preferred)

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Our Salt Lake City Construction Management group is in need of an organized person who excels in multitasking. Individual must be comfortable using Microsoft products especially excel. Individual will be responsible for tracking vehicle reports including miles, service records, lease information, etc. In addition, individual will help maintain and track field equipment, required staff training, purchasing equipment and delivering equipment to be calibrated etc.

In the role of Administrative Assistant, we'll count on you to:

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
• Perform other duties as needed

Preferred Qualifications

• Associate degree

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location:United States-Utah-Salt Lake City Industry:Construction, Project Controls & Design/Build Schedule:Full-time Employee Status:Regular BusinessClass:Highways Job Posting:Aug 27, 2026

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.