Construction Field Office Admin & Billing Coordinator

Opitz Bürotechnik; Allen (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Opitz Bürotechnik seeks a Field Office Administrator to coordinate administrative, financial, and compliance tasks across multiple construction sites in Texas. You will collaborate with project managers, superintendents, subcontractors, and corporate teams to keep records accurate and schedules on track.

The role requires keen attention to detail, strong organization, and proficiency with MS Office, Textura, Procore, and Viewpoint.

Qualifications

• High School Diploma, GED or equivalent
• 1–2 years of administrative support experience, preferably in A/E/C
• Strong computer skills including Excel, Word, MS Office Suite; Viewpoint/Textura helpful

Responsibilities

• Verify billing data accuracy and revise errors
• Process invoices, pay apps, and purchase orders with supporting docs
• Prepare expense reports for project leadership
• Administer certified payroll per prevailing wage laws
• Maintain payroll records (attendance, PTO, overtime)
• Manage lien waivers and insurance documentation per lien laws

Skills

Administrative support

Organizational skills

Communication skills

Attention to detail

Education

High School Diploma or GED

Tools

Textura

Procore

Viewpoint

Excel

Job description

Opitz Bürotechnik seeks a Field Office Administrator to coordinate administrative, financial, and compliance tasks across multiple construction sites in Texas. You will collaborate with project managers, superintendents, subcontractors, and corporate teams to keep records accurate and schedules on track.

The role requires keen attention to detail, strong organization, and proficiency with MS Office, Textura, Procore, and Viewpoint.