Construction Estimating Virtual Assistant Full Time - 20543

Wing Assistant; Abbeyville (CO); On-site; USD 10,000 - 11,000; Full time

Benefits offered by this job

Health Insurance (HMO)

100% Work-From-Home

Performance Incentives

Paid Training

Inclusive Culture

Upskilling Opportunities

Career Growth Opportunities

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing Assistant is seeking a Construction Estimating Virtual Assistant to support bid proposals, takeoffs, and ITB management remotely from the United States.

You will use PlanHub and Contractor Foreman to prepare estimates, coordinate RFIs, and track subcontractor quotes. A 3+ year commercial construction background is required, focusing on accuracy and clear documentation.

This role offers 100% work-from-home, competitive incentives, and opportunities for growth within a supportive team.

Qualifications

• 3+ years in commercial construction estimating and proposal writing.
• Ability to craft clear, polished bid proposals with exclusions and allowances.

Responsibilities

• Draft bid proposals, scope sheets, and inclusions/exclusions for client submissions.
• Perform quantity takeoffs from drawings, specs, and PDFs.
• Manage ITB process via PlanHub and coordinate subcontractor invitations.
• Prepare line-item estimates and change orders in Contractor Foreman.
• Coordinate RFIs and maintain bid calendar and subcontractor records.

Skills

Commercial construction experience

Proposal writing

Communication

Tools

Contractor Foreman

PlanHub

Bluebeam

PlanSwift

STACK

Google Workspace

Adobe Acrobat Pro

Job description

Construction Estimating Virtual Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

Duties and Responsibilities include but are not limited to:

• Bid Proposal Writing & Scope Preparation: Draft clear, professional, and winning bid proposals, scope sheets, proposal letters, and explicit lists of inclusions, exclusions, and project qualifications for client submission.
• Quantity Takeoffs: Perform detailed, accurate material and labor quantity takeoffs from construction drawings, specs, and PDF plan sets.
• ITB Management (PlanHub): Manage the Invitation to Bid process through PlanHub. Issue bid invites to relevant subcontractors, track coverage, and manage follow-ups to ensure competitive trade pricing.
• Estimating & Pricing (Contractor Foreman): Build, organize, and finalize line-item estimates and scope breakdowns in Contractor Foreman. Prepare change order pricing and documentation as needed.
• Subcontractor Outreach & Bid Leveling: Conduct active outreach to subcontractors, collect incoming quotes, perform thorough scope comparisons/bid leveling, and track quote statuses.
• RFI Coordination & Logging: Identify plan ambiguities, draft Requests for Information (RFIs), track RFI responses, and distribute updates to bidding subcontractors.
• Bid Calendar & Database Upkeep: Maintain the company bid calendar to ensure all submission deadlines are met. Keep subcontractor databases, pre-qualifications, and contact records organized and up to date.

Specific Requirements:

• Commercial Construction Background: 3+ years of experience in commercial construction estimating, scope development, and proposal writing.
• Proposal Writing Expertise: Proven ability to craft clear, polished, and persuasive commercial bid proposals, including well-defined exclusions, clarifications, and allowances.

Software and tools:

• Hands-on experience with Contractor Foreman (or rapid adaptability with similar platforms)
• Direct experience using PlanHub for ITB management
• Proficiency in digital takeoff tools (e.g., Bluebeam, PlanSwift, STACK)
• Google Workspace
• Adobe Acrobat Pro

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps wired connection
• Backup Internet Service Speed: at least 10 Mbps

Schedule:

06:00 AM - 3:00 PM PST

Location:

This is a remote job

Salary Range:

$900/month

$900 - $980 a month

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay