Construction Estimating Virtual Assistant Full Time - 20543

Wing Assistant; United States; On-site; USD 9,100 - 11,000; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance incentives

Paid training

100% Work-From-Home

Career growth opportunities

Holiday & overtime pay

Inclusive culture

Upskilling opportunities

Job summary

Wing Assistant is seeking a Construction Estimating Virtual Assistant to support bid writing, takeoffs, and ITB management in a remote role. The candidate will prepare scope and proposal documents, conduct quantity takeoffs, and coordinate with subcontractors to secure competitive pricing.

The role requires hands-on use of Contractor Foreman and PlanHub, plus digital takeoff tools. You will work from a home office with standard hardware and internet, contributing to a dynamic, growth-focused

Qualifications

• Commercial construction background with 3+ years of estimating and proposal experience.
• Proven ability to craft clear, persuasive commercial bid proposals including exclusions and allowances.

Responsibilities

• Draft bid proposals, scope sheets, letters, and inclusion/exclusion lists for client submissions.
• Perform quantity takeoffs from drawings, specs, and PDF plan sets.
• Manage ITB process through PlanHub and coordinate bid invites with subcontractors.
• Build and finalize line-item estimates and scope breakdowns in Contractor Foreman.
• Outreach to subcontractors, collect quotes, and perform bid leveling.
• Draft RFIs and track responses, distributing updates to bidding subs.
• Maintain the bid calendar and keep subcontractor databases up to date.

Skills

Bid proposal writing

Estimating & pricing

RFI coordination

Subcontractor outreach

Tools

Contractor Foreman

PlanHub

Bluebeam

PlanSwift

STACK

Google Workspace

Adobe Acrobat Pro

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer:

This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Construction Estimating Virtual Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a Construction Estimating Virtual Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

• Bid Proposal Writing & Scope Preparation: Draft clear, professional, and winning bid proposals, scope sheets, proposal letters, and explicit lists of inclusions, exclusions, and project qualifications for client submission
• Quantity Takeoffs: Perform detailed, accurate material and labor quantity takeoffs from construction drawings, specs, and PDF plan sets
• ITB Management (PlanHub): Manage the Invitation to Bid process through PlanHub. Issue bid invites to relevant subcontractors, track coverage, and manage follow-ups to ensure competitive trade pricing
• Estimating & Pricing (Contractor Foreman): Build, organize, and finalize line-item estimates and scope breakdowns in Contractor Foreman. Prepare change order pricing and documentation as needed
• Subcontractor Outreach & Bid Leveling: Conduct active outreach to subcontractors, collect incoming quotes, perform thorough scope comparisons/bid leveling, and track quote statuses
• RFI Coordination & Logging: Identify plan ambiguities, draft Requests for Information (RFIs), track RFI responses, and distribute updates to bidding subcontractors
• Bid Calendar & Database Upkeep: Maintain the company bid calendar to ensure all submission deadlines are met. Keep subcontractor databases, pre-qualifications, and contact records organized and up to date

Specific Requirements:

• Commercial Construction Background: 3+ years of experience in commercial construction estimating, scope development, and proposal writing
• Proposal Writing Expertise: Proven ability to craft clear, polished, and persuasive commercial bid proposals, including well-defined exclusions, clarifications, and allowances

Software and tools:

• Hands-on experience with Contractor Foreman (or rapid adaptability with similar platforms)
• Direct experience using PlanHub for ITB management
• Proficiency in digital takeoff tools (e.g., Bluebeam, PlanSwift, STACK)
• Google Workspace
• Adobe Acrobat Pro

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps wired connection
• Backup Internet Service Speed: at least 10 Mbps

Schedule:

06:00 AM - 3:00 PM PST

Location:

This is a remote job

Salary Range:

$900/month

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Please note

• Only qualified candidates will be invited to take the assessment & scheduled for an interview
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.