Construction Documents Coordinator

Sylvania; Santa Barbara (CA); On-site; USD 61,000 - 67,000; Full time

Job summary

Santa Barbara Unified School District is seeking a Construction Documents Technician to assist with preparation, control, and storage of construction and modernization documents. You will support project management, maintain archives, and ensure timely dissemination of contracts, plans, and specs.

The role requires high school diploma and 2 years clerical experience with contracts or construction, with proficiency in MS Office/Google Suite and familiar with document control systems.

Qualifications

• Graduation from high school with two years of clerical experience involving contracts or construction.
• Experience with document and record retention in educational environments is advantageous.
• Proficiency in MS Office and Google Suite; ability to use document management systems.

Responsibilities

• Prepare and disseminate legal documents, contracts, manuals and specifications on time.
• Maintain archives of contracts, plans, drawings, bids, and notices.
• Assist project management with document control, bid openings, meetings and scheduling.
• Develop forms and processes for tracking construction projects.
• Prepare and distribute bid proposals and change order documents as required.
• Enter requisitions and review invoices for services; maintain complex records.

Skills

Construction documents

Record keeping

MS Office

Google Suite

Document control

Collaboration

Education

High school diploma

Tools

Escape

QSS

MUNIS

PeopleSoft

Job description

Santa Barbara Unified School District is seeking a Construction Documents Technician to assist with preparation, control, and storage of construction and modernization documents. You will support project management, maintain archives, and ensure timely dissemination of contracts, plans, and specs.

The role requires high school diploma and 2 years clerical experience with contracts or construction, with proficiency in MS Office/Google Suite and familiar with document control systems.