Construction Documents Technician

Sylvania; Santa Barbara (CA); On-site; USD 61,000 - 67,000; Full time

Job summary

Santa Barbara Unified School District is seeking a Construction Documents Technician to assist with preparation, control, and storage of construction and modernization documents. You will support project management, maintain archives, and ensure timely dissemination of contracts, plans, and specs.

The role requires high school diploma and 2 years clerical experience with contracts or construction, with proficiency in MS Office/Google Suite and familiar with document control systems.

Qualifications

• Graduation from high school with two years of clerical experience involving contracts or construction.
• Experience with document and record retention in educational environments is advantageous.
• Proficiency in MS Office and Google Suite; ability to use document management systems.

Responsibilities

• Prepare and disseminate legal documents, contracts, manuals and specifications on time.
• Maintain archives of contracts, plans, drawings, bids, and notices.
• Assist project management with document control, bid openings, meetings and scheduling.
• Develop forms and processes for tracking construction projects.
• Prepare and distribute bid proposals and change order documents as required.
• Enter requisitions and review invoices for services; maintain complex records.

Skills

Construction documents

Record keeping

MS Office

Google Suite

Document control

Collaboration

Education

High school diploma

Tools

Escape

QSS

MUNIS

PeopleSoft

Job description

Title: Construction Documents Technician

Salary Schedule Range: 39a

Starting pay rate(based on experience)

$29.40 - $32.10

Hours per day: 8

Months per year: 12

Purpose of Position: To assist with preparation, control, and storage of documents for construction and modernization projects.

Employment Status: Full-time. (FLSA Non-exempt)

Reports To: Director of Facilities & Modernization

Location: Facilities & Modernization

Essential Functions

• Ensure that all legal documents, contracts, board agendas, manuals, and specifications are prepared accurately and disseminated on a timely basis.


• Maintain archives of all contracts, plans, drawings, bids, legal documents, public notices and specifications.


• Assist Project Management team with document control, bid openings, meetings and scheduling.


• Develop forms and processes required for tracking of construction projects.


• Prepare documents, folders and bid proposals for distribution to contractors or individuals; distribute plans and specifications as required.


• Assist with preparation and distribution of change order documents.


• Enter requisitions for purchases of goods or services; review and process invoices for services.


• Maintain a variety of complex records, logs and files; electronically store and retrieve documents as required.


• Prepare reports, memoranda, schedules, and lists from straight copy, rough draft or oral instructions.


• Greet and assist visitors to the department.


• Maintain punctual and consistent attendance.

Other Functions

• Perform related duties as assigned and assist other staff as required.

Working Conditions & Physical Demands

• Inside work with no exposure to weather conditions.


• Some exposure to dust when handling old construction plans, blueprints or documents.


• Bending, kneeling, stooping; lifting or reaching to retrieve or store materials weighing 20 pounds or less; Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment and file plans, blueprints and project documents; sitting for extended periods of time; reaching horizontally or above the shoulders to store or retrieve materials.

Knowledge, Skills and Abilities

• Working knowledge of construction documents and district, state or federal requirements for document and record retention.


• Knowledge of automated financial systems such as Escape, QSS, MUNIS, PeopleSoft, etc., as well as other proprietary or mass market software applications commonly used in K12 public education environments; working knowledge of MS Office and Google Suite.


• Knowledge of record keeping, filing, electronic document filing and retrieval.


• Ability to interpret, apply and explain rules, regulations, policies and procedures.


• Ability to operate a computer and other contemporary office equipment.


• Ability to establish and maintain productive working relationships with school site staff and District staff.


• Ability to collaborate with others on assigned projects or initiatives; maintain positive working relationships with District staff, contractors, architects, and consultants.


• Ability to plan, prioritize and organize multiple tasks and workloads.


• Ability to use appropriate telephone and email etiquette.


• Ability to use appropriate English grammar, spelling, punctuation and business vocabulary.


• Ability to work with limited supervision and make appropriate decisions under deadline pressure.


• Ability to understand and follow verbal and written directions.


• Ability to meet schedules and timelines.

Education, Training and Experience

Graduation from high school and two (2) years of clerical experience involving contracts, legal documents or construction trades.

Additional Requirements

Successful passage of written or performance assessment.

The Santa Barbara Unified School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived race or ethnicity, color, ancestry, national origin, nationality, immigration status, religion, sex, sexual orientation, gender, gender identity, gender expression, or disability, affiliation with Scouting America or other designated youth groups, association with a person or group having one or more of these characteristics, or any other basis protected by law, in its educational programs, activities, and employment. Direct questions or complaints to Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101; [phone], ext. 6278 or 6208 (English and Spanish); [e-mail].

Title IX Coordinator — the principal at each school site serves as that site's Title IX Coordinator; Title II/ADA Coordinator/Section 504 Coordinator — Student & Family Services, 720 Santa Barbara Street, Santa Barbara, CA 93101, [phone] ext. 6278 or 6208, [e-mail].