Construction Documentation Coordinator

SilkRoad; Virginia Beach (VA); On-site; USD 33,000 - 40,000; Full time

Job summary

Clark Nexsen, a JMT Company, is seeking a Construction Administration Coordinator in the United States to support project managers with document workflows during the bidding and construction phases. The role emphasizes accurate processing, tracking, and communication of project documentation, with an hourly pay range of $24.00–$29.00.

Immigration sponsorship is not available, except for TN visa eligibility.

Qualifications

• High school diploma or GED required.
• Familiarity with construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.

Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase.
• Coordinate submittal and RFI workflows across multiple platforms, logging, routing, and tracking.
• Monitor review timelines and follow up to ensure timely responses.
• Manage multiple projects concurrently, balancing priorities for timely coordination.
• Track and support change order proposals and prepare change orders.
• Maintain up-to-date project documentation in firm systems.
• Prepare project reports to monitor construction progress.
• Support construction meetings with coordination and documentation.
• Communicate with project teams, clients, and contractors to facilitate document flow.
• Provide general administrative support to Project Managers and teams.
• Perform QA/QC checks to ensure accuracy and consistency.

Skills

Attention to Detail

Communication

Building Relationships

Planning & Organization

Job description

Clark Nexsen, a JMT Company, is seeking a Construction Administration Coordinator in the United States to support project managers with document workflows during the bidding and construction phases. The role emphasizes accurate processing, tracking, and communication of project documentation, with an hourly pay range of $24.00–$29.00.

Immigration sponsorship is not available, except for TN visa eligibility.