Construction Document Controller

TREKK Design Group; Kansas City, Northern (MO, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

TREKK Design Group seeks a meticulous Document Administrator to support project teams, contractors, and clients by keeping records accurate, complete, and compliant with requirements. You will help manage project documentation and engage with stakeholders to ensure smooth project delivery.

You will prepare change orders, pay estimates, reports and meeting materials, while collaborating with PMs and inspectors to organize information and support project goals across infrastructure programs.

Qualifications

• Must have strong organizational skills and detailed project records.
• Excellent written and verbal communication with clients, contractors and team members.
• High attention to detail and commitment to accurate, high-quality work.
• Ability to manage priorities and meet deadlines.
• Ability to work independently and as part of a project team.

Responsibilities

• Manage project documentation and records per client, local, state and federal requirements.
• Prepare and process project change orders, pay estimates, progress reports, meeting documentation, and other project materials.
• Coordinate requests for project documentation from internal and external stakeholders.
• Maintain accurate physical and electronic project files per client standards.
• Prepare technical forms, letters, reports and communications.
• Communicate document control procedures and project information with the Project Manager.
• Prepare for and participate in preconstruction, progress, and closeout meetings; including agendas and minutes.
• Provide day-to-day administrative and document control support to CEI project teams.
• Collaborate with Project Managers and Inspectors to identify documentation needs and keep information organized and accessible

Skills

Organizational skills

Clear communication

Attention to detail

Time management

Teamwork

MS 365 proficiency

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft 365

SharePoint

AASHTOWare Project

e-Builder

Bluebeam

Job description

TREKK Design Group seeks a meticulous Document Administrator to support project teams, contractors, and clients by keeping records accurate, complete, and compliant with requirements. You will help manage project documentation and engage with stakeholders to ensure smooth project delivery.

You will prepare change orders, pay estimates, reports and meeting materials, while collaborating with PMs and inspectors to organize information and support project goals across infrastructure programs.