Construction Division Coordinator: Admin & Scheduling Pro

Ramp Talent; Orem (UT); Presencial; USD 52.000 - 68.000; Jornada completa

Descripción de la vacante

Westland Construction is seeking a Division Coordinator to support our project teams with clerical and administrative duties, ensuring on-time delivery within budget. You will oversee administrative functions across all jobs within the division.

The role requires strong communication, organization, and the ability to learn new software quickly. You will work closely with project teams, vendors, and management to maintain accurate records and timely reporting.

Formación

• Two+ years in a similar role or proven ability to manage an entire division.
• High School Diploma.
• Prior construction industry experience preferred.
• Strong administrative capabilities.

Responsabilidades

• Set up new project files in Procore.
• Update substantial completion dates through project duration.
• Assist with adding vendors/users in Procore.
• Enter and maintain critical project file information.
• Issue and modify subcontracts & update compliance.
• Maintain change management tracking and issue change orders.
• Maintain project documentation and reporting forms.
• Coordinate internal project team meetings and take notes.
• Track and update compliance items.
• Compile monthly reports for Division Director.
• Collect W-9s and contractors licenses for new subcontractors.
• Other duties as assigned.

Conocimientos

Communication

Interpersonal skills

Organization

Time management

Construction knowledge

Self-starter

Project multitasking

Software literacy

MS Office

Educación

High School Diploma

Two+ years’ experience in similar role

Division management experience

Herramientas

Procore

Microsoft Office

Descripción del empleo

Westland Construction is seeking a Division Coordinator to support our project teams with clerical and administrative duties, ensuring on-time delivery within budget. You will oversee administrative functions across all jobs within the division.

The role requires strong communication, organization, and the ability to learn new software quickly. You will work closely with project teams, vendors, and management to maintain accurate records and timely reporting.