Construction Division Administrative Assistant

ServiceMaster of South Shore Inc; Salem (OR); On-site; USD 23,419 - 31,684; Full time

Benefits offered by this job

Medical

Vision

Dental

401k

Job summary

ServiceMaster of South Shore Inc is seeking an administrative support professional to assist Project Managers and Estimators in the Construction division. You will help with scheduling, acquiring paperwork from subs and vendors, and coordinating permits and surveys to keep projects moving.

Ideal candidates have a high school diploma, strong Microsoft Office skills, and the ability to multitask in a fast-paced environment while maintaining confidentiality.

Qualifications

• High school diploma/GED required.
• Proficient with Microsoft Office (Word, Outlook, PowerPoint, and Excel).
• Comfortable with using multiple types of software.
• Personal time management and organizational skills.
• Verbal and written communication skills.
• Dependable and adaptable to fast-paced environment.
• Ability to manage confidential information.
• Proficient in using a computer.
• Ability to multi-task.
• Copy, file, and maintain documents.
• Background check and pre-employment drug screening required.

Responsibilities

• Support Project Managers and Estimators on scheduling.
• Acquire paperwork from subs and vendors.
• Work with sub-contractors to obtain estimates.
• Coordinate with City to obtain required permits.
• Perform scanning and documentation tasks.
• Ensure compliance across processes.
• Prepare surveys and related paperwork.
• Provide general support to Project Managers and Estimators in Construction.

Skills

Communication skills

Time management

Organizational skills

Multi-tasking

Education

HS diploma or GED

Tools

Microsoft Office

Job description

We unite for the common goal of RESTORING PEACE OF MIND® to our customers who have experienced a home or business damage.

Job Duties

• Supporting Project Managers and Estimators on scheduling
• Acquiring paperwork from subs and vendors
• Working with sub-contractors to get estimates
• Working with the City to acquire required permits
• Scanning
• Compliances
• Typing out surveys
• General support role for Project Managers and Estimators in the Construction division

Job Requirements

• High school diploma/GED required
• Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information
• Proficient in using a computer
• Ability to multi-task
• Copy, file, and maintain paper or electronic documents
• Must be able to pass a background check and pre employment drug screening

Benefits

• Medical
• Vision
• Dental
• 401k

Pay $20 per hour

Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.