Construction Coordinator - Encino, CA

SP Global DRT

Los Angeles (CA)

On-site

USD 71,635,000 - 100,289,000

Full time

2 days ago

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Benefits offered by this job

401(k) 3% Match

Health, Dental, Vision insurance

Vacation

Job summary

SP Global DRT is seeking a Construction Coordinator to join our Reconstruction team in Los Angeles. You will coordinate and document all phases of commercial and residential reconstruction projects, from intake through close-out, working with project managers, subcontractors, adjusters, and clients to ensure quality, schedule, and budget adherence.

The ideal candidate has at least two years of construction or reconstruction experience, strong Microsoft Office and project software skills, and a

Qualifications

High school diploma or GED required; an associate or bachelor's degree preferred.
At least two years of business, construction, or reconstruction experience.
Proficiency in Microsoft Office, including Excel and Microsoft Project.
Familiarity with project software such as Work Center, Egnyte, and Procore.
Excellent written and verbal communication and customer service skills; proactive attitude.
Ability to handle multiple projects and priorities, and work with ambiguity.
Must work in-person at the office 5 days per week and travel to job sites as needed.
Authorized to work in the United States and pass a background check.

Responsibilities

Coordinate and document all phases of reconstruction projects from receipt to completion.
Collaborate with project managers, subcontractors, adjusters and consultants; manage materials and equipment; ensure on-time, on-budget work.
Maintain contract plans, timelines, specifications; distribute updates.
Log RFIs, submittals, meetings, and communications; prepare close-out documents.
Communicate with clients and stakeholders; maintain high customer satisfaction.

Skills

Communication skills

Project coordination

Documentation

Education

High school diploma/GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Project

Work Center

Egnyte

Procore

Job description

About The Company

SP Global DRT is a leader in remediation and restoration, providing best-in-class service to handle emergency and reconstruction needs 24/7. Our goal is to help minimize the interruption to your life or business and quickly make it "like it never even happened."

Job Description

We are looking for a Construction Coordinator to join our Reconstruction team. You will be responsible for coordinating and documenting all phases of commercial and residential reconstruction projects from the moment a job is received from the mitigation department, including coordinating with project managers, construction managers, subcontractors, adjusters, and construction consultants, and managing materials and equipment, while ensuring that specifications are followed and work proceeds with quality, on schedule, and within budget.

Primary Responsibilities

Internal Communication

Collaborate with internal claims managers, permit expeditors, and construction project managers to ensure efficient, effective job completion and client communication.
Provide internal updates to upper management, the Director of Construction, and project managers.

External Communication

Manage all TPA work and ensure all requirements are met to maintain in good standing.
Work closely with occupants, property owners, adjusters, subcontractors, and all interested parties throughout the reconstruction process, including daily updates and calls, to ensure the highest level of customer satisfaction.
Provide support to the client's team, including project managers, construction managers, and designers.
Coordinate with architects and engineers for timely and accurate responses to requests for information (RFIs).

Time Management / Organization

Maintain and distribute current contract plans, timelines, and specifications.
Use meetings, calendaring, and workflow coordination to meet deadlines.
Maintain project files and drawings organized within company software or programs (e.g., Work Center, Egnyte, Procore).
Maintain the Work-in-Progress (WIP) report and communication log.

Documentation

Document the progress of construction, demolition, rehabilitation, alteration, addition, or repair projects.
Log photographs, daily project reports, and notes as required.
Document virtual or onsite meetings and phone calls with clients, adjusters, consultants, or project stakeholders.
Log and review submittals for conformance to plans and specifications.
Upon project completion, review and update file documentation and perform project close-out.

Contracting

Ensure all subcontractors and temporary labor are working under proper agreements (e.g., via Purchase Orders).
Sign up new subcontractors and maintain current insurance and licensing.
Issue purchase orders based on project budget and validate completed PO documentation.
Create repair agreements for client distribution and execution.
Order materials and supplies as needed and update budgets.

Billing

Coordinate with the accounting department to progress bill the project per the repair agreement payment terms.
Manage collections activities.

Permitting

Assist in obtaining permits specific to the project and ensure correct procedures are followed with local municipalities.
Coordinate with external architects, engineers, and permit expeditors to obtain building permits.
Schedule inspections with building departments.

Position Requirements

High school diploma/GED required; Associate's or Bachelor's degree preferred.
A minimum of two years of business, construction, or reconstruction experience.
Proficient in Microsoft Office, including Excel and Microsoft Project.
Working knowledge of current business and project software technologies.
Excellent written and verbal communication and customer service skills, with a proactive, can-do attitude.
Comfortable working with ambiguity and able to juggle multiple projects and priorities.
Honest and transparent; escalates issues calmly and helps solve them.
Team player willing to help wherever needed — no task is too big or too small.
Prior experience in reconstruction required.
Must be able to work in person at our office 5 days per week and able to travel to job sites, as needed.
Must be authorized to work lawfully in the United States and able to successfully complete a background check subject to applicable law.

PHYSICAL DEMANDS

Primarily office-based work in a climate-controlled environment, with travel to job sites, as needed.
Prolonged periods of sitting at a desk and working on a computer.
Frequent use of hands and fingers for typing, writing, and handling documents.
Frequent talking and hearing for phone and in-person communication.
Close visual acuity for reading documents, plans, and computer screens.
Occasional standing, walking, bending, reaching, and filing.
Periodic walking of active job sites, which may include uneven surfaces, stairs, and exposure to dust and noise.
Occasional lifting and carrying of files, plans, or supplies up to 25 pounds.
Frequent driving to and from job sites.

Job Type