Rebuild Project Coordinator

Romexterra Construction; Addison (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid holidays and vacation days

Performance reviews

VASA Gym membership

Job summary

EmergencyMD is seeking a Rebuild Project Coordinator in Addison, IL. This role involves supporting the reconstruction team by coordinating communication between customers and project managers, ensuring projects stay on track. The ideal candidate will demonstrate strong organizational skills and thrive in a fast-paced environment.

The position offers an annual salary of $50,000–$55,000 along with benefits including health insurance, retirement plans, paid vacation, and performance-based bonuses.

Qualifications

• Previous experience in project coordination or construction administration preferred.
• Ability to manage multiple projects and priorities.
• Comfortable with various software platforms.

Responsibilities

• Coordinate communication between customers and project managers.
• Monitor project management systems for updates.
• Assist with documentation and administrative tasks.

Skills

Project coordination

Organizational skills

Verbal communication

Written communication

Problem-solving

Experience with project management tools

Tools

Microsoft Office

Google Workspace

Project management software

Job description

About Romexterra Restoration

At Romexterra Restoration, we help homeowners and businesses recover from property damage and bring their spaces back to life. Our team specializes in restoration, reconstruction, and renovation projects, delivering high‑quality workmanship and exceptional customer service every step of the way. We take pride in creating a positive experience for our customers during challenging times and are looking for team members who share our commitment to excellence.

Position Overview

We are seeking an organized and proactive Rebuild Project Coordinator to support our reconstruction team throughout the lifecycle of restoration projects. This role serves as a key point of communication between customers, project managers, insurance representatives, and field crews to ensure projects stay on track and clients remain informed. The ideal candidate is detail‑oriented, enjoys working in a fast‑paced environment, and thrives on keeping projects organized and moving forward.

Key Responsibilities

• Review emails daily and respond promptly to customers, insurance representatives, project managers, and internal team members.
• Monitor Albi, Job Board, Follow‑Up Board, Matterport, CompanyCam, and other project management systems for new jobs and updates.
• Process new files, update project information, and maintain accurate records in Google Sheets and tracking systems.
• Coordinate crew schedules with project managers and assist with assigning projects.
• Contact new customers to explain the reconstruction process and set clear expectations.
• Answer incoming calls and follow up with customers, adjusters, and other stakeholders.
• Support project managers with documentation, project files, and administrative tasks.
• Assist with permit applications and coordinate permit‑related requirements.
• Review project financials to ensure jobs are billed accurately and remain up to date.
• Audit new and scheduled projects to verify costs and project data.
• Order supplies and materials as needed.
• Provide administrative and operational support to the reconstruction department.
• Collaborate with team members and contribute to a positive, team‑oriented work environment.

Qualifications

• Previous experience in project coordination, construction administration, restoration, or a related field preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Comfortable learning and using various software platforms and project management tools.
• Customer‑focused mindset with strong problem‑solving abilities.
• Ability to work independently while also collaborating effectively with a team.
• Proficiency with Microsoft Office, Google Workspace, and general computer applications.

Compensation and Benefits Compensation

• Annual salary: $50,000–$55,000
• 3% commission on total mitigation and contents sales generated through your referral network
• 1% commission on total reconstruction and repair sales generated through your referral network
• Transparent commission structure
• Performance‑based bonus opportunities tied to overall sales volume

Benefits

• Performance review after 90 days and annually thereafter
• Health, dental, and vision insurance
• 401(k) with company match up to 6%
• Eight paid holidays per year
• Five paid vacation days and three paid sick days
• Paid birthday leave
• Two weeks of parental leave
• VASA Gym membership