Construction Administrator

OPS Staffing; Boston (MA); On-site; USD 44,000 - 45,000; Full time

Benefits offered by this job

401(k)

Health benefits

Job summary

OPS Staffing in Boston, MA seeks a Project Coordinator for an in-office role supporting a reconstruction team. You will handle administrative duties, billing coordination with project managers, and act as the communication hub between the office, PMs, and adjusters/carriers.

Ideal candidates have a construction background and strong phone/communication skills, plus proficiency in Microsoft Office. CRM experience is a plus; in-office schedule is 8:00–5:00 or 7:30–4:30, with benefits including

Qualifications

• Strong phone presence and communication skills.
• Proficiency with Microsoft Office tools (email, spreadsheets, documents).
• CRM experience is helpful; training provided.

Responsibilities

• Support 5-6 reconstruction project managers with day-to-day coordination.
• Assist with billing and ensure accuracy when submitting progress billing with the estimator.
• Create billing timelines and deposits once jobs are approved; notify PMs when deposits are received.

Skills

Phone communication

Microsoft Office

CRM experience

Restoration/claims familiarity

Tools

CRM system

Job description

Position Overview

• Full-time, in-office Project Coordinator supporting a reconstruction/construction team
• Provides administrative and billing support to multiple reconstruction project managers, and acts as a communication point between the office, project managers, and insurance adjusters/carriers
• Positive, team-oriented office environment

Key Responsibilities

• Support 5-6 reconstruction project managers with day-to-day coordination
• Work with the estimator to ensure billing percentages are accurate when submitting progress billing
• Once a job is approved: create the billing timeline/progress billing, submit it, confirm receipt, document it, and notify the project manager once the deposit is received so work can commence
• Track outstanding items in the company CRM and follow up on behalf of project managers
• Communicate with adjusters and carriers to follow up on submitted estimates and pending responses, and report back on where things stand
• Maintain ongoing billing activity and documentation for assigned projects

Not Part of This Role

• Bidding
• Permitting
• Material procurement
• Subcontractor/vendor management

Qualifications

• Construction background required; familiarity with construction terminology
• Strong phone presence and communication skills
• Proficiency with Microsoft (email, general office tools)
• CRM experience helpful; company platform is easy to learn and training is provided
• Restoration/claims experience (understanding how a claim file operates) is a plus but not required
• No CPA or TPA requirements

Schedule & Location

• In-office, every day
• Flexible daytime hours (e.g., 8:00-5:00 or 7:30-4:30)
• Location: [to be confirmed]

Compensation & Benefits

• Hourly, approximately $32-$33/hour
• 401(k)
• Health benefits