Recon Coordinator

A Hiring Company; Rainbow City (AL); On-site; USD 45,000 - 60,000; Full time

Job summary

A contracting firm in Rainbow City, Alabama is seeking a Reconstruction Coordinator to manage customer calls and track various projects. Responsibilities include validating project documentation, maintaining WIP reports, and ensuring client requirements are met. Candidates should have a high school diploma and at least two years of business experience, preferably in the restoration or construction industry. This full-time position requires strong communication and administrative skills.

Qualifications

• A minimum of two years of business experience.
• Working knowledge of current business software technologies.
• Experience in the restoration and/or construction industry preferred.

Responsibilities

• Review and validate project file documentation.
• Monitor client requirements.
• Create and update project estimates.
• Issue POs based on project budget.
• Maintain Work-in-Progress (WIP) report.

Skills

Customer service skills

Administrative skills

Communication skills

Business software knowledge

Education

High school diploma/GED

Job description

The Reconstruction Coordinator is responsible for tasks related to customer calls, project monitoring, tracking, coordination, estimate creation, and project audit. General office duties, such as drafting correspondence, filing, and creating reports, are also included within their role.

Primary Roles and Responsibilities

Project File Documentation

• Review and validate project file documentation.
• Monitor and ensure client requirements are followed.
• Create estimates based on scope of work and update as directed.
• Perform initial administrative setup.
• Perform project file backup.

Project Coordination

• Issue POs based on project budget.
• Validate completed PO documentation.

Project Communication and Reporting

• Maintain Work-in-Progress (WIP) report.
• Maintain internal and external communications.

Project Close-Out

• Complete and review project file documentation for final upload.
• Manage collections activities.
• Perform project close-out.

General Administration

• Track and maintain subcontractor documentation.
• Receive lead calls/job referrals and enter information on First Notice documentation.
• Communicate with the Accounting Department (all levels) in a professional manner to ensure timely collections.

Necessary Experience and Skill Set

• A minimum two years of business experience
• Working knowledge of current business software technologies
• Superb customer service, administrative, and verbal and written communication skills
• Experience in the restoration and/or construction industry preferred

Formal Education/Training

• High school diploma/GED

Physical and Work Environment Requirements

• This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
• Normal Working Hours, Additional Working Hours, and Travel Requirements
• This is a full-time position, working 7:00 a.m.–5:00 p.m., Monday through Friday. This position may require longer hours, and some flexibility in hours may be needed dependent upon the business needs.