Construction Coordinator

Burr Custom Exteriors (Burr Roofing, Siding, & Windows); Stratford (CT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

PTO

Paid Holidays

401(k) Program

Ongoing Training and Professional Dev.

Job summary

Burr Custom Exteriors (Burr Roofing, Siding, & Windows) seeks a Production Administrative Assistant to support the Production Department, handling documentation, scheduling, customer communication, work orders, and project tracking. You will help projects move smoothly from pre-construction through completion in a fast-paced construction environment.

The role requires proactive organization, clear communication with customers and field personnel, and the ability to manage multiple projects

Qualifications

• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Strong attention to detail and problem-solving skills.
• Valid driver's license and reliable transportation for occasional site visits.

Responsibilities

• Create and maintain work orders for all active projects.
• Review project docs to ensure work orders include scope, labor, specs, and details.
• Update work orders as changes occur and distribute to PMs, field crews, and internal teams.
• Create and maintain project files from handoff through completion.
• Enter and update project information in company software and tracking systems.
• Maintain records of permits, inspections, warranties, and change orders.
• Prepare production reports, meeting materials, and project status updates.

Skills

Strong organizational skills

Excellent communication

Customer service abilities

Multi-project coordination

Valid driver’s license

Tools

Microsoft Office

Job description

Compensation: $50,000–$70,000 annually, based on experience

About the Role

We are seeking a highly organized and detail-oriented Production Administrative Assistant to support our Production Department. This position serves as the administrative backbone of production, ensuring projects move smoothly from pre-construction through completion by managing documentation, scheduling support, customer communication, work orders, and project tracking.

The ideal candidate is proactive, organized, comfortable communicating with customers and field personnel, and capable of managing multiple projects in a fast-paced construction environment.

Key Responsibilities

Production Administration

• Create and maintain work orders for all active projects.
• Review project documentation to ensure work orders contain accurate scope, labor requirements, specifications, and job details.
• Update work orders as project changes, change orders, and schedule adjustments occur.
• Distribute work orders to project managers, field crews, and other internal departments as required.
• Create and maintain project files from handoff through completion.
• Enter and update project information in company software and tracking systems.
• Maintain accurate records of permits, inspections, warranties, change orders, and project documentation.
• Prepare production reports, meeting materials, and project status updates.

Scheduling & Project Coordination

• Assist with maintaining production schedules and project calendars.
• Coordinate customer scheduling for pre-construction meetings, site visits, inspections, and final walkthroughs.
• Track project milestones and ensure required documentation is completed on time.
• Communicate scheduling updates and project information to internal teams and customers.

Customer Communication

• Serve as a support contact for customers regarding project schedules and administrative questions.
• Provide as needed project updates and assist with customer follow-up throughout the production process.
• Coordinate final paperwork, warranty information, and project closeout documentation.

Project & Field Support

• Conduct occasional site visits to active projects for documentation, quality-control support, project photos, measurements, material verification, or customer meetings.
• Collect and organize production reports, field photos, and project documentation.
• Assist Project Managers with tracking punch-list items and project closeout requirements.
• Maintain production dashboards, trackers, and reporting tools.
• Help ensure project files remain complete, accurate, and organized.

Qualifications

Required

• Strong organizational and time-management skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word).
• Strong attention to detail and problem-solving skills.
• Valid driver's license and reliable transportation for occasional site visits.

Preferred

• Construction, remodeling, or production office experience.
• Experience with CRM, project management, or scheduling software.
• Permit processing or construction administration experience.
• Bilingual (English/Spanish) is a plus.
• Competitive salary ($50,000–$70,000)
• Paid Time Off (PTO)
• Paid Holidays
• 401(k) Program (if applicable)
• Ongoing Training and Professional Development