Construction Contracts Admin Assistant – Detail‑Oriented

Facade Today; Swatara Township (PA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

401(k) Matching

Student Loan Retirement Match Program

Paid Holidays

Tuition reimbursement

Health, dental, vision, life, and disa

Job summary

RK&K is seeking an Administrative Assistant to support our Harrisburg PA office and Construction Management Group leaders with contract administration and management tasks for multiple clients and on-call contracts. You will also assist with limited communications and general administrative needs as required.

The role requires strong Excel/Word/Outlook skills, experience with contract document management, and the ability to work independently and collaboratively while maintaining high

Qualifications

• High school diploma or equivalent is required.
• Minimum of three years experience in contract support and administrative assistance.
• Experience with document management related to contracts is required.
• Strong computer skills with Excel, Word and Outlook.
• Strong verbal and written communication skills.
• Detail oriented, able to keep multiple activities organized digitally, and able to work collaboratively.
• Ability to work independently and demonstrate good problem-solving skills.
• General understanding of government contracts and overhead rates is a plus.

Responsibilities

• Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.
• Monitor the process for invoice production and track invoices through development, client review, approval, and payment.
• Direct staff to complete progress reports for RK&K invoices.
• Collect and review subcontractor invoices for inclusion in RK&K invoices.
• Enter new projects and tasks into Deltek as required by the Project Manager.
• Enter and update budgets for new and existing projects in Deltek.
• Follow up on outstanding information for new projects and tasks.
• Collect, scan and save contracts and related documents for active projects.
• Manage time and expense reporting.
• Collect and update subcontracts and Certificates of Insurance for subcontractors.

Skills

Verbal and written communication

Detail oriented

Time management

Independent problem solving

Collaborative work

Understanding of government contracts

Education

High school diploma or equivalent

Tools

Deltek Vision

Excel

Word

Outlook

Job description

RK&K is seeking an Administrative Assistant to support our Harrisburg PA office and Construction Management Group leaders with contract administration and management tasks for multiple clients and on-call contracts. You will also assist with limited communications and general administrative needs as required.

The role requires strong Excel/Word/Outlook skills, experience with contract document management, and the ability to work independently and collaboratively while maintaining high