Administrative Assistant, Construction

Facade Today; Swatara Township (PA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

401(k) Matching

Student Loan Retirement Match Program

Paid Holidays

Tuition reimbursement

Health, dental, vision, life, and disa

Job summary

RK&K is seeking an Administrative Assistant to support our Harrisburg PA office and Construction Management Group leaders with contract administration and management tasks for multiple clients and on-call contracts. You will also assist with limited communications and general administrative needs as required.

The role requires strong Excel/Word/Outlook skills, experience with contract document management, and the ability to work independently and collaboratively while maintaining high

Qualifications

• High school diploma or equivalent is required.
• Minimum of three years experience in contract support and administrative assistance.
• Experience with document management related to contracts is required.
• Strong computer skills with Excel, Word and Outlook.
• Strong verbal and written communication skills.
• Detail oriented, able to keep multiple activities organized digitally, and able to work collaboratively.
• Ability to work independently and demonstrate good problem-solving skills.
• General understanding of government contracts and overhead rates is a plus.

Responsibilities

• Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.
• Monitor the process for invoice production and track invoices through development, client review, approval, and payment.
• Direct staff to complete progress reports for RK&K invoices.
• Collect and review subcontractor invoices for inclusion in RK&K invoices.
• Enter new projects and tasks into Deltek as required by the Project Manager.
• Enter and update budgets for new and existing projects in Deltek.
• Follow up on outstanding information for new projects and tasks.
• Collect, scan and save contracts and related documents for active projects.
• Manage time and expense reporting.
• Collect and update subcontracts and Certificates of Insurance for subcontractors.

Skills

Verbal and written communication

Detail oriented

Time management

Independent problem solving

Collaborative work

Understanding of government contracts

Education

High school diploma or equivalent

Tools

Deltek Vision

Excel

Word

Outlook

Job description

RK&K is seeking an Administrative Assistant to work from our Harrisburg PAoffice. In this role, you will support our Construction Management Group leaders with various contract administration and management tasks for multiple clients and on-call contracts. As needed, the individual may also support the team with limited communications and administrative needs. Come join our team of professionals.

Essential Functions

• Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.
• Monitor the process for invoice production (by others) and track invoices through RK&K development and client review, approval, and payment
• Direct staff as needed to complete progress reports for inclusion in RK&K invoices
• Collect and review subcontractor invoices for inclusion in RK&K invoices
• Enter new projects and tasks into accountingsystem (Deltek) as required by the Project Manager
• Enter and update budgets for new and existing projects and tasks in Deltek
• Follow up on outstanding information pertaining to the setup of new projects and tasks
• Collect, scan and save all contracts, modifications, supplements, Notice to Proceeds, etc., for all active projects
• Manage time and expense reporting
• Collect and update subcontracts and Certificates of Insurance for subcontractors

Required Education and Experience

• High school diploma or equivalent
• A minimum of three (3) years experience in contract support and administrative assistance
• Experience with document management related to contracts, etc.
• Strong computer skills with an emphasis on Excel, Word and Outlook
• Strong verbal and written communication skills
• Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others
• Ability to work independently and to demonstrate good problem-solving skills is a must
• General understanding of various types of government contracts and working knowledge of overhead rates is a plus

Preferred Skills and Experience

• Deltek Vision experience
• Basic understanding of contracts and accounting
• Previous experience with PennDot and PA Turnpike

Other Duties

This job description indicates the general nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under ADA). It is not designed to cover or contain a comprehensive listing of all activities and duties required by the employee. Other duties are assigned as required.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Matching 401(k) plan
• Student Loan Retirement Match Program
• Paid Holidays
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Paid parental leave
• Wellness programs and employee resource groups
• Career Development
• Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.