Administrative Assistant, Construction

RK&K; Harrisburg (Dauphin County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid time off

401(k) plan

Tuition reimbursement

Health, dental, vision insurances

Paid Holidays

Job summary

RK&K is seeking an Administrative Assistant to work from our Harrisburg PA office. You will support the Construction Management Group leaders with contract administration and management tasks for multiple clients and on-call contracts.

The role may require coordinating documents, tracking invoices, and assisting with budgeting and project setup. The position requires at least three years of contract support/administrative experience, strong Excel/Word/Outlook skills, and clear verbal and written

Qualifications

• High school diploma or equivalent.
• At least three years' experience in contract support and administration.
• Experience with contract document management.
• Proficiency in Excel, Word and Outlook.
• Strong verbal and written communication.
• Detail oriented and able to manage multiple activities digitally.
• Ability to work independently and with problem-solving skills.
• Understanding of government contracts and overhead rates is a plus.

Responsibilities

• Prepare contract-related forms for staffing approvals and changes.
• Monitor and track invoices through payment processes.
• Direct staff to complete progress reports for RK&K invoices.
• Review subcontractor invoices for inclusion in RK&K invoices.
• Enter new projects into Deltek and update project budgets.
• Manage time and expense reporting and certificates of insurance for subs.
• Follow up on information for setup of new projects and tasks.

Skills

Excel

Word

Outlook

Communication

Deltek Vision

Contract management

Education

High school diploma

Tools

Deltek Vision

Job description

RK&K is seeking an Administrative Assistant to work from our Harrisburg PA office. In this role, you will support our Construction Management Group leaders with various contract administration and management tasks for multiple clients and on-call contracts. As needed, the individual may also support the team with limited communications and administrative needs. Come join our team of professionals.

Essential Functions

• Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc.
• Monitor the process for invoice production (by others) and track invoices through RK&K development and client review, approval, and payment
• Direct staff as needed to complete progress reports for inclusion in RK&K invoices
• Collect and review subcontractor invoices for inclusion in RK&K invoices
• Enter new projects and tasks into accounting system (Deltek) as required by the Project Manager
• Enter and update budgets for new and existing projects and tasks in Deltek
• Follow up on outstanding information pertaining to the setup of new projects and tasks
• Collect, scan and save all contracts, modifications, supplements, Notice to Proceeds, etc., for all active projects
• Manage time and expense reporting
• Collect and update subcontracts and Certificates of Insurance for subcontractors

Required Education and Experience

• High school diploma or equivalent
• A minimum of three (3) years experience in contract support and administrative assistance
• Experience with document management related to contracts, etc.
• Strong computer skills with an emphasis on Excel, Word and Outlook
• Strong verbal and written communication skills
• Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others
• Ability to work independently and to demonstrate good problem-solving skills is a must
• General understanding of various types of government contracts and working knowledge of overhead rates is a plus

Preferred Skills and Experience

• Deltek Vision experience
• Basic understanding of contracts and accounting
• Previous experience with PennDot and PA Turnpike

Other Duties

Other duties are assigned as required.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

• Paid time off
• Matching 401(k) plan
• Student Loan Retirement Match Program
• Paid Holidays
• Tuition reimbursement
• Health, dental, vision, life, and disability insurances
• Paid parental leave
• Wellness programs and employee resource groups
• Career Development
• Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.