Construction Contract & Cost Administrator

Reliable-Fire-Equipment; Alsip (IL); On-site; USD 60,000 - 95,000; Full time

Job summary

Reliable-Fire-Equipment is seeking a Contract Administrator to manage contract and PO requirements across multiple projects. You will work with project managers, subcontractors, and customers to ensure accurate job costing and invoicing, while monitoring margins and maintaining ERP data integrity.

The role requires a strong background in accounting, construction contract administration, and ERP proficiency, with a focus on timely reporting and compliance with contract terms.

Qualifications

• High School Diploma or GED
• Bachelor’s degree in accounting or equivalent
• 5+ years’ experience in accounting or equivalent
• Two years or more of construction contract administration experience
• Knowledge of contracting principles
• Knowledge of sales and use tax laws
• Experience with ERP systems and job cost accounting
• JD Edwards Enterprise One experience preferred
• Ability to create invoices in an AIA format
• Strong written and verbal communication skills
• Proficient in Microsoft Office products; Word Excel, Outlook

Responsibilities

• Load jobs into ERP systems and maintain accuracy
• Assist in prequalification document preparation
• Process insurance, bid bonds, and project bonds as needed
• Ensure timely and accurate invoicing
• Monitor job costs and margins; report variances
• Oversee purchasing activity for projects and review open POs
• Prepare billing documentation and maintain files
• Prepare productivity and division activity reports
• Review contract language and payment terms
• Engage in weekly project management meetings
• Complete paperwork and update worksheets as required
• Other duties as assigned by management

Skills

Contract management

Job cost accounting

ERP systems

Communication skills

Education

Bachelor’s degree in accounting or equivalent

5+ years’ experience in accounting or equivalent

Two years or more of construction contract administration experience

Tools

JD Edwards Enterprise One

Excel

Outlook

Job description

Reliable-Fire-Equipment is seeking a Contract Administrator to manage contract and PO requirements across multiple projects. You will work with project managers, subcontractors, and customers to ensure accurate job costing and invoicing, while monitoring margins and maintaining ERP data integrity.

The role requires a strong background in accounting, construction contract administration, and ERP proficiency, with a focus on timely reporting and compliance with contract terms.