Construction Contract Administrator: Docs & Compliance

OEG, Inc.; Portland (OR); On-site; USD 68,000 - 98,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D coverage

401k match

Paid time off

Holidays

Job summary

OEG, Inc. seeks a Project Contract Administrator to review, process, track, and maintain customer contracts and related documents across projects.

The role supports compliance, ensures accurate documentation, and assists project teams with contract administration needs. Ideal candidates will have a working knowledge of construction contracts and contract management software, plus 3–5 years of administrative experience.

Qualifications

• Associate's degree in business administration or related field; construction contracts knowledge.
• 3–5 years' experience providing administrative support.

Responsibilities

• Provide customer service to internal and external customers.
• Work independently while collaborating across departments.
• Create, maintain and update tracking logs.
• Organize and maintain contract files and correspondence; assist with Audit compliance.
• Prepare, issue, review standard contract and subcontract templates and supporting documentation.
• Track contract and subcontract status from receipt through execution and ensure proper routing for internal review and signatures.
• Review contract requirements related to insurance, bonds, prevailing wage, and licensing; coordinate owner-related documentation.
• Review customer billing requirements and communicate project-specific invoice requirements with the Project Team.
• Support project teams during contract startup and closeout, including collection of release forms and completion notices.
• Manage internal COI requests and vendor/sub-tier COIs for proper coverage.
• Process preliminary lien notices per state requirements.
• Assist with contractor enrollment in OCIP, CCIP, DCIP, PLP programs.
• Provide guidance on customer-specific requirements and administrative procedures.
• Perform other tasks and special projects as assigned.

Skills

Project management

Analytical skills

Negotiations

Written communication

Oral communication

Multitasking

Interpersonal skills

Construction accounting software

Windows Office

Education

Associate's degree in business administration

Tools

MS Word

MS Excel

PowerPoint

Job description

OEG, Inc. seeks a Project Contract Administrator to review, process, track, and maintain customer contracts and related documents across projects.

The role supports compliance, ensures accurate documentation, and assists project teams with contract administration needs. Ideal candidates will have a working knowledge of construction contracts and contract management software, plus 3–5 years of administrative experience.