Remote Contracts Administrator (Construction)

Frontline Wildfire Defense; United States; Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Work‑from‑home stipend

Company-provided equipment

Flexible time off + 14 paid holidays

Job summary

Frontline Wildfire Defense is seeking a Contracts Administrator to manage master subcontracts, SOWs, and change orders for our installer network. You will ensure documentation accuracy, compliance, and timely processing in a fast-paced, remote-first setting.

The role requires 3–5+ years of contract administration, meticulous attention to detail, and the ability to coordinate with our Legal and Operations teams across multiple states in the U.S.

Qualifications

• 3-5+ years of contract administration experience in construction/field services
• Hands-on experience preparing and processing contracts, subcontracts, SOWs, and change orders
• Working knowledge of compliance docs: W‑9s, COI, additional insured endorsements, lien waivers
• Excellent attention to detail and organization in high-document environments
• Able to work autonomously in a remote-first setting with clear communication

Responsibilities

• Own installer master subcontracts from creation to execution
• Manage subcontract redlining and escalate substantive changes
• Draft, issue, and track SOWs and change orders; ensure scope, pricing, and schedule accuracy
• Administer paperwork: W‑9s, COIs, endorsements, liens, licenses
• Process direct-client and GC change orders and time‑and‑materials agreements
• Maintain audit-ready contract files and monitor deadlines and insurance expirations
• Coordinate with Legal, Operations, and Sales to align on terms and delivery

Skills

Contract administration

Document management

Attention to detail

Remote work

Office suite (Google Workspace/MS 365)

Education

Associate’s or Bachelor’s degree in business or related field

Tools

DocuSign/Adobe Sign

Procore

Sage Intacct

ServiceTitan

Job description

Frontline Wildfire Defense is seeking a Contracts Administrator to manage master subcontracts, SOWs, and change orders for our installer network. You will ensure documentation accuracy, compliance, and timely processing in a fast-paced, remote-first setting.

The role requires 3–5+ years of contract administration, meticulous attention to detail, and the ability to coordinate with our Legal and Operations teams across multiple states in the U.S.