Construction Billing Specialist: AIA, Sage & Portals Expert

Scaffold Resource, Inc.; Lanham, Northern (MD, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Scaffold Resource, Inc. is seeking a detail-oriented Billing/Project Accountant to manage monthly billings for a portfolio of commercial construction projects in Maryland.

Responsibilities include preparing AIA G702/703 progress billings, updating schedules of values, and coordinating lien waivers and release forms. Ideal candidates have 2–5 years of construction billing experience, proficiency with Sage Intacct and industry portals like Textura and Procore, plus strong communication skills in

Qualifications

• 2–5 years of experience in construction billing or project accounting.
• Proficiency with AIA G702/703 billing formats and continuation sheets.
• Experience with construction billing portals (Textura, Coupa, Procore, GCPay, etc.).
• Strong understanding of lien waivers, releases, and compliance documentation.
• Intermediate Excel skills (xlookups/sumifs basic proficiency).
• Proficiency in verbal and written English required.
• High level verbal and written communication skills required.
• Ability to multitask in a fast-paced environment.
• Strong organizational and attention to detail skills.
• Experience with Sage Intacct (Construction or Project Costing modules), preferred.
• Familiarity with commercial subcontracting workflow, retainage rules, and pay application processes, preferred.
• Experience with government, GC, or large commercial project billing environments, preferred.

Responsibilities

• Prepare and submit monthly progress billings using AIA G702/703 and project-specific continuation sheets.
• Maintain accurate schedule of values, change order tracking, and percent-complete updates.
• Enter and manage all billing data within Sage Intacct, including project contract values, change orders, retention, and revenue compliance.
• Upload and submit invoices through platforms such as Textura, Coupa, Procore, Ariba, or customer‑specific construction portals.
• Track billing approvals, payment status, retention release, and required documentation.
• Prepare, send, and manage lien waivers, conditional/unconditional release forms, and compliance documents.
• Communicate with Project Managers to resolve billing discrepancies, missing documentation, or contract requirements.
• Maintain an organized monthly billing calendar to ensure all deadlines are met.
• Support month-end close with billing reconciliations and revenue reporting as needed.

Skills

Construction billing

Communication

Multitasking

Attention to detail

Tools

Sage Intacct

Textura

Coupa

Procore

Ariba

GCPay

Job description

Scaffold Resource, Inc. is seeking a detail-oriented Billing/Project Accountant to manage monthly billings for a portfolio of commercial construction projects in Maryland.

Responsibilities include preparing AIA G702/703 progress billings, updating schedules of values, and coordinating lien waivers and release forms. Ideal candidates have 2–5 years of construction billing experience, proficiency with Sage Intacct and industry portals like Textura and Procore, plus strong communication skills in