Construction Billing & Lien Coordinator

Loenbro; Gilbert (AZ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company 1:

Paid time off (PTO) and holiday pay

Life and disability insurance

Professional development and training

Employee assistance program (EAP)

Job summary

Loenbro is seeking a Construction Billing Coordinator in Gilbert, AZ (onsite) to manage lien waivers and construction payment documentation, ensuring timely processing and accurate records across multiple projects.

The role emphasizes attention to detail, ERP proficiency, and collaboration with AP/AR teams. 2+ years in related fields and a strong sense of urgency are required. Equal opportunity employer; salary range $25-$28 USD per hour.

Qualifications

• High school diploma or equivalent (Associate’s degree preferred).
• 2+ years of experience in administrative support, accounting, or construction coordination.
• Basic understanding of construction billing, contracts, and lien waiver documentation.
• Proficiency in Microsoft Office Suite (Excel and Outlook).
• Strong organizational skills, high attention to detail, and the ability to meet strict deadlines.
• Excellent written and verbal communication skills with the ability to handle sensitive financial info professionally.
• Strong sense of ownership, reliability, and urgency in completing time-sensitive tasks.
• Ability to manage repetitive work with consistency and high attention to detail.

Responsibilities

• Lien & Compliance Management: Prepare, review, distribute, and collect lien waivers for subcontractors, vendors, and suppliers. Ensure strict adherence to company policies, customer requirements, and state-specific lien laws.
• Timeliness & Accountability: Maintain a strong sense of urgency in completing tasks, ensuring lien waivers are processed promptly to avoid delays in customer payments (including high-value invoices)
• Documentation & Tracking: Maintain accurate, organized records within accounting/ERP systems. Verify supporting documents including invoices, contracts, change orders, and insurance certificates.
• Financial Support: Monitor aging reports and follow up on outstanding lien waivers. Assist with monthly billing cycles, project closeout documentation, and internal/external audits.
• High-Volume Processing: Manage a consistent, repetitive workflow across multiple projects simultaneously, maintaining accuracy across large volumes of documentation.
• Communication & Collaboration: Partner with Accounts Payable, Accounts Receivable, vendors, and customers regarding payment status. Serve as the primary point of contact for inquiries regarding lien releases.
• Issue Resolution: Identify and resolve documentation or payment discrepancies by coordinating with the internal teams and external partners.

Skills

Lien waivers processing

Excel

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Viewpoint

Spectrum

Vista

SAP

NetSuite

Job description

Loenbro is seeking a Construction Billing Coordinator in Gilbert, AZ (onsite) to manage lien waivers and construction payment documentation, ensuring timely processing and accurate records across multiple projects.

The role emphasizes attention to detail, ERP proficiency, and collaboration with AP/AR teams. 2+ years in related fields and a strong sense of urgency are required. Equal opportunity employer; salary range $25-$28 USD per hour.